Title
Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Western Engineering Contractors, Inc., for the 2018 Marshall Road Pavement Rehabilitation Project, Contract PW 18-31212, Contract 2932; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Local Discretionary Funds. (100% - Local, Road Fund)
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on June 26, 2018, (Item 36). All roadway repairs were completed by August 16, 2018 . Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $471,947.00
Contract Item Cost $492,923.00
Contract Change Order Cost $0.00
Total Direct Construction Cost $492,923.00
Direct Construction Budget $519,141.70
The final costs listed are estimates. Department of Transportation (Transportation) will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds and extend the Contractor’s warranty period.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
It is recommended that the Boa...
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