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Chief Administrative Office, Parks Division, recommending the Board approve and accept funding for the following California Department of Parks and Recreation, Off-Highway Motor Vehicle Recreation Project Agreements for the Rubicon Trail projects for a total of $336,729 and authorize the Deputy Chief Administrative Officer to execute Agreements and any amendments that do not change the dollar amount of said Agreements:
1) G17-03-06-G01 for Grounds Operations-Annual Operations and Maintenance in the amount of $151,910 plus County match requirement of $66,133 for a total of $218,043;
2) G17-03-06-S01 for Education and Safety in the amount of $48,941 plus County match requirement of $18,750 for a total of $67,691; and
3) G17-03-06-P01 for Planning in the amount of $37,375 plus County match requirement of $13,620 for a total of $50,995.
FUNDING: State Parks and Recreation Grant Funding (71%), Sacramento Municipal Utility District Funds (10%), Off Highway Vehicle Fees (10%), In-Kind Materials and Staff/Volunteer Time (11%).
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DISCUSSION / BACKGROUND
The Grants and Cooperative Agreements Program of the California Department of Parks and Recreation, Off-Highway Motor Vehicle Recreation Division provides financial assistance to public entities and other qualified entities to help with the management of off-highway recreation. The Program supports planning, acquisition, development, maintenance, administration, operation, enforcement, restoration, and conservation of trails, trail heads, and other facilities associated with the use of off-highway motor vehicles.
These grants will provide the following:
Annual Operation & Maintenance:
This grant will provide funding for maintenance requirements such as, but not limited to, Rubicon trail maintenance such as tread repair, drainage maintenance, erosion control, installation of gabions, brushing, sign installation and/or replacement, continuation of routine facility operation and maintenance, toilet pumping and trail condition monitoring. Funding will also be utilized to purchase all project related material, supplies and equipment as well as conform to the El Dorado County CAO Soil Conservation Plan and Habitat Management Program.
Safety and Education:
This grant will provide funding for related education and safety activities to promote the El Dorado County's "4S - Sanitation, Spills, Sedimentation, and Safety educational program on the Rubicon Trail. Project activities include, but are not limited to producing a bandanna and providing outreach and education at county fairs and other events.
Planning:
This grant will provide funding for a complete economic impact study to document the value and benefits of investing in the Rubicon Trail and its economic impact for the County.
Matching funds required to obtain grant funding come from a variety of sources and are included in the budget for FY 2018-19. Sacramento Municipal Utility District Cooperation Agreement Funds (SMUD funds), which are available to fund projects or services related to the Upper American River Project, including in the Rubicon River Basin, account for $32,563 in matching funds for the economic impact study grant.
Funds in the amount of $32,370 are available from State Off-Highway Vehicle License Fees, which are collected by the California Department of Motor Vehicles are allocated to cities and counties to provide and operate trails and other facilities for the use of off-highway motor vehicles.
The remainder of the match requirement is provided through $23,500 from volunteer labor and $10,070 from in-kind materials.
ALTERNATIVES
The Board could choose to decline the grant funding, however, the Rubicon program relies heavily on this funding for maintenance and the promotion of safety and proper use of the trail.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Department of Transportation. The Sheriff's Office has an active role on the Rubicon Trail and receives separate funding.
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
Funding for Rubicon Trail Operations and Maintenance Grant in the amount of $151,910 from the California Department of Parks and Recreation, with matching funds in the amount of $32,563 from El Dorado-Sacramento Municipal Utility District Cooperation Agreement Fund (SMUD funds), $23,500 from volunteer labor, and $10,070 from in-kind materials for a project total of $218,043.
Funding for Rubicon Trail Education and Safety Grant in the amount of $48,941 from the California Department of Parks and Recreation, with matching funds in the amount of $18,750 from State Off-Highway Vehicle License Fees for a project total of $67,691.
Funding for Rubicon Trail Planning Grant in the amount of $37,375 from the California Department of Parks and Recreation, with matching funds in the amount of $13,620 from State Off-Highway Vehicle License Fees for a project total of $50,995.
Funding is included in the FY 2018-19 Adopted Budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Deputy Chief Administrative Office to sign five (5) originals of each of the three (3) Project Agreements and any future amendments that do not change the dollar amount of the Agreement. The Chief Administrative Office, Parks Division will forward originals to the State Parks and Recreation Division for execution.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Vickie Sanders, 530-621-7538