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File #: 18-1393    Version: 1
Type: Agenda Item Status: Approved
File created: 9/4/2018 In control: Board of Supervisors
On agenda: 10/9/2018 Final action: 10/9/2018
Title: Community Development Services, Department of Transportation, recommending the Board take the following actions pertaining to the Airport Road Storm Damage Repair Project, CIP 78717, Contract 3240: 1) Authorize an increase to the 2018 CIP in the amount of $39,789 for Direct Construction Costs for a total direct construction phase amount of $388,789; 2) Reject the bid submitted by Herback General Engineering, Inc. as being non-responsive for failing to demonstrate a Good Faith Effort after failing to meet the DBE goal; 3) Award the Construction Contract to RNR Construction, Inc. who was determined to be the lowest responsive, responsible bidder; 4) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 5) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract rete...
Attachments: 1. A - Detour Plan, 2. B - Bid Summary, 3. Executed Airport Road Strom Damage Repair Project CIP 78717
Related files: 18-1044, 19-0059
Title
Community Development Services, Department of Transportation, recommending the Board take the following actions pertaining to the Airport Road Storm Damage Repair Project, CIP 78717, Contract 3240:
1) Authorize an increase to the 2018 CIP in the amount of $39,789 for Direct Construction Costs for a total direct construction phase amount of $388,789;
2) Reject the bid submitted by Herback General Engineering, Inc. as being non-responsive for failing to demonstrate a Good Faith Effort after failing to meet the DBE goal;
3) Award the Construction Contract to RNR Construction, Inc. who was determined to be the lowest responsive, responsible bidder;
4) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
5) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: Federal Highway Administration anticipated reimbursement (89.11%), California Disaster Assistance Act anticipated reimbursement (8.21%), Road Fund (2.68%).
Body
DEPARTMENT RECOMMENDATION
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder: On Friday, September 21, 2018 at 2:00 p.m. Department of Transportation (Transportation) opened bids for Airport Road Storm Damage Repair Project (Project). Six bids were received ranging from $322,938.00 to $751,760.00

The Disadvantaged Business Enterprise (DBE) goal for this project is 12%. Per the Contract documents, the Contractor had until 4:00pm on the fifth business day after the bid opening to submit their DBE commitment and documentation. Herback submitted their DBE commitment and documentation on Tuesday, September 25, 2018 with a 4 % DBE commitment. Transportation reviewed their Good Faith Effort (GFE) and found Herbacks GFE insufficient under 49 CFR 26 appendix A.

The second...

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