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File #: 18-1583    Version: 1
Type: Agenda Item Status: Approved
File created: 10/3/2018 In control: Board of Supervisors
On agenda: 10/30/2018 Final action: 10/30/2018
Title: Community Development Services, Environmental Management Department, recommending the Board approve and authorize the Chair to sign the Third Amendment to Agreement for Services 181-S1511 (FENIX 355) with Accela, Inc., to extend the term two additional years through October 31, 2020, to increase the total amount of the Agreement by $79,112.07 for a not-to-exceed amount of $279,112.07, to include a new license and fee schedule to cover the extended term, and to include other minor administrative changes as necessary, with no changes to the scope of work, for EnvisionConnect software licensing and support services. FUNDING: Non-General Fund / Permit Fees.
Attachments: 1. A - Approved Contract Routing Sheet, 2. B - Accela Agreement #181-S1511 - Amendment 3, 3. Executed Agreement 181-S1511
Related files: 14-1120, 20-0622
Title
Community Development Services, Environmental Management Department, recommending the Board approve and authorize the Chair to sign the Third Amendment to Agreement for Services 181-S1511 (FENIX 355) with Accela, Inc., to extend the term two additional years through October 31, 2020, to increase the total amount of the Agreement by $79,112.07 for a not-to-exceed amount of $279,112.07, to include a new license and fee schedule to cover the extended term, and to include other minor administrative changes as necessary, with no changes to the scope of work, for EnvisionConnect software licensing and support services.

FUNDING: Non-General Fund / Permit Fees.
Body
DISCUSSION / BACKGROUND
Agreement for Services 181-S1511 (Agreement) was approved by the Board on January 6, 2015 (Item 8, File No. 14-1120), with Decade Software Company, LLC (Decade), for a three-year term with a not-to-exceed amount of $200,000, to provide EnvisionConnect software licensing and support service to the Environmental Management Department (Environmental Management).

On August 21, 2015, Environmental Management was notified by Accela Inc. (Accela) that the acquisition of Decade was completed on June 29, 2015, resulting in the need to amend the Agreement. The First Amendment was approved by the Board on October 13, 2015 (Item 11, File No. 14-1120), which assigned and delegated all obligations and duties under the Agreement to Accela, with no changes in services, the service fee schedule, the not-to-exceed amount, or the term of the Agreement.

On October 24, 2017 (Item 19, File No. 14-1120), the Board approved the Second Amendment (Amendment 2), which extended the term of the Agreement for one additional year, updated the annual license and support fees based on the current number of inspectors, updated the support services provided, and made other minor administrative changes as necessary throughout the Agreement. There was no change to the Agreement’s not-to-exceed amount of $...

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