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File #: 18-1345    Version: 1
Type: Agenda Item Status: Approved
File created: 8/24/2018 In control: Board of Supervisors
On agenda: 11/20/2018 Final action: 11/20/2018
Title: Community Development Services, Department of Transportation, recommending the Board: 1) Award Request for Proposal 19-918-006 for on-call surveying support services to the successful proposer R.E.Y. Engineers, Inc.; 2) Approve and authorize the Chair to sign Agreement for Services 3313 with R.E.Y. Engineers, Inc., for a not-to-exceed amount of $450,000, with a term commencing upon execution by both parties and expiring three years thereafter; 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3313, including amendments which do not increase the maximum dollar amount or term of the agreement, and contingent upon approval by County Counsel and Risk Management; and 4) Make the findings that it is more economical and feasible to engage an outside consultant to assist the County with on-call surveying support services in accordance with Ordinance 3.13.040. FUNDING: Various funding sources as detailed in the Department of Trans...
Attachments: 1. A - Approved Contract Routing Sheet, 2. B - Agreement 3313, 3. C - RFP 19-918-006, 4. Executed Agreement for Services #3313
Related files: 21-1264
Title
Community Development Services, Department of Transportation, recommending the Board:
1) Award Request for Proposal 19-918-006 for on-call surveying support services to the successful proposer R.E.Y. Engineers, Inc.;
2) Approve and authorize the Chair to sign Agreement for Services 3313 with R.E.Y. Engineers, Inc., for a not-to-exceed amount of $450,000, with a term commencing upon execution by both parties and expiring three years thereafter;
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3313, including amendments which do not increase the maximum dollar amount or term of the agreement, and contingent upon approval by County Counsel and Risk Management; and
4) Make the findings that it is more economical and feasible to engage an outside consultant to assist the County with on-call surveying support services in accordance with Ordinance 3.13.040.

FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, Land Development, and Right of Way projects, including federal, state, and local funding.
Body
DISCUSSION / BACKGROUND
In July 2018, at the request of Department of Transportation (Transportation), the Procurement and Contracts Division of the Chief Administrative Office issued Request for Proposal (RFP) 19-918-006 for on-call surveying support services to assist Transportation with field data acquisition and other surveying support services.

The County received four (4) proposals for the RFP. Staff reviewed and ranked all proposals received and recommends that the RFP be awarded to top ranked successful proposer, R.E.Y. Engineers, Inc. (R.E.Y.), for a not-to-exceed amount of $450,000 and for a term of three years. Agreement for Services 3313 (Agreement) has been negotiated between Transportation and R.E.Y.

The on-going level of work to be performed under the Agreement is not sufficient to warrant hiring new employees. The Agreeme...

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