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File #: 18-1752    Version: 1
Type: Agenda Item Status: Approved
File created: 10/31/2018 In control: Board of Supervisors
On agenda: 11/20/2018 Final action: 11/20/2018
Title: Community Development Services, Department of Transportation, Environmental Management Department, and Chief Administrative Office, Facilities Division, recommending the Board approve the following: 1) Award Bid 19-405-021 for the purchase of Diesel Fuel and Winterization Fuel Additive to the low qualified bidders, Hunt & Sons, Inc. of Placerville, CA, and Flyers Energy, LLC of South Lake Tahoe, CA; 2) Authorize the Purchasing Agent to issue two purchase contracts totaling $600,000, one to Hunt & Sons in the amount of $571,000, and one to Flyers Energy in the amount of $29,000 for a twelve month (12-month) award period, following Board approval; 3) Authorize the Purchasing Agent to increase the purchase contracts on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and 4) Authorize the Purchasing Agent to extend the Purchase Contracts for one (1) additional twelve (12) month award period at the same pricing, ter...
Attachments: 1. A - 19-405-021 Diesel Fuel and Fuel Additive, 2. B - 19-405-021 Diesel Fuel and Winterization Fuel Additive
Related files: 20-1535
Title
Community Development Services, Department of Transportation, Environmental Management Department, and Chief Administrative Office, Facilities Division, recommending the Board approve the following:
1) Award Bid 19-405-021 for the purchase of Diesel Fuel and Winterization Fuel Additive to the low qualified bidders, Hunt & Sons, Inc. of Placerville, CA, and Flyers Energy, LLC of South Lake Tahoe, CA;
2) Authorize the Purchasing Agent to issue two purchase contracts totaling $600,000, one to Hunt & Sons in the amount of $571,000, and one to Flyers Energy in the amount of $29,000 for a twelve month (12-month) award period, following Board approval;
3) Authorize the Purchasing Agent to increase the purchase contracts on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and
4) Authorize the Purchasing Agent to extend the Purchase Contracts for one (1) additional twelve (12) month award period at the same pricing, terms and conditions.

FUNDING: General Fund for Facilities Generator Fuel Tanks (Categories IV & V). Road Fund Discretionary for Department of Transportation for maintenance equipment and vehicles (Categories I, II & III). CSA 10 Funding for Environmental Management Generator Fuel Tank (Category VI).
Body
DISCUSSION / BACKGROUND
At the request of Department of Transportation, Environmental Management Department and Chief Administrative Office, Facilities Division, Procurement and Contracts Division issued an invitation to bid #19-405-021 for Diesel Fuel and Winterization Fuel Additive. Securing the best regional pricing for diesel fuel and winterization fuel additive to power road maintenance equipment, septage plant equipment and vehicles, and emergency generators located at various County maintained facilities is necessary, and in the best interest of the County.

Twenty-one (21) Bid Notification Letters were mailed, three (3) to local vendors. Four (4) qualified responses...

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