Title
Community Development Services, Department of Transportation - Fleet Services Unit, recommending the Board consider the following:
1) Authorize the Purchasing Agent to utilize the State of California competitively bid Contract 1-18-23-20A for the acquisition of one (1) 2019 Ford F-150, Super Crew Cab Pick Up, 4x4 for the Department of Transportation - Fleet Services Unit;
2) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Downtown Ford Sales of Sacramento, CA. in the amount of $35,525 plus applicable delivery, fees and taxes (estimated at $2,685) for a one time purchase following Board approval and;
3) Make findings that this purchase is exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.16, Section D.
FUNDING: Fleet Internal Service Fund.
Body
DISCUSSION / BACKGROUND
At the request of the Department of Transportation - Fleet Services Unit, it is necessary to replace one (1) 2019 Ford F-150, Super Crew Cab Pick Up, 4x4 having reached targeted mileage. The Procurement and Contracts Division issued a comparative market analysis comparing dealer pricing against State of California #1-18-23-20A pricing for the acquisition of vehicles that meet the needs of El Dorado County. Comparative market analysis was sent to four Ford dealerships who had previously responded to county vehicle bids, one response was received. There are no local Ford dealerships.
The replacement of fleet vehicles is generally determined when the vehicle reaches the targeted mileage standardized by Fleet Management, or replaced due to accidents in which the vehicle could not be repaired. All vehicle replacements are in accordance with the revised Vehicle Standards approved by the Board of Supervisors on April 5, 2011 (Legislative File #11-0178).
ALTERNATIVES
Use of vehicles that are over the target miles may result in unsafe conditions or additional maintenance cost incurred to repair such vehicles.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts issued the comparative market analysis against State Contract #1-18-23-20A.
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
Funding is available within the Department of Transportation - Fleet Services Unit'.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Rafael Martinez, Director
Department of Transportation