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File #: 18-1908    Version: 1
Type: Agenda Item Status: Approved
File created: 12/5/2018 In control: Board of Supervisors
On agenda: 1/15/2019 Final action: 1/15/2019
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Steelhead Constructors, Inc., for the Pony Express Trail Slipout Project, Contract PW 18-31214, CIP 78718/36102018, Contract 2726; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Schedule A - Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. Schedule B - Road Fund / Discretionary funding. (Local, State, and Federal)
Attachments: 1. A - Notice of Acceptance, 2. B - Recorders Form
Related files: 18-0976, 18-0777
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Steelhead Constructors, Inc., for the Pony Express Trail Slipout Project, Contract PW 18-31214, CIP 78718/36102018, Contract 2726; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Schedule A - Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. Schedule B - Road Fund / Discretionary funding. (Local, State, and Federal)
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on July 24, 2018 (Item 37, Legistar 18-0976). All roadway repairs were completed by October 26, 2018. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 1,086,686.00
Contract Item Cost $ 1,116,567.00
Contract Change Order Cost $ 109,036.24
Total Direct Construction Cost $ 1,225,603.24
Direct Construction Budget $ 1,401,000.00

Major Contract Change Orders on the Project dealt with the following:
· Final erosion control features and supporting operations for the Project detour road facilitating the road closure during construction.
· Foundation of the embankment fills and associated features in response to existing slope conditions encountered in the field.
· Changes to the geogrid detail in the embankment fill and the associated production losses; changing the material of the Midwest Guardrail System from wood posts to steel posts...

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