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File #: 18-1962    Version: 1
Type: Agenda Item Status: Approved
File created: 12/17/2018 In control: Board of Supervisors
On agenda: 1/15/2019 Final action: 1/15/2019
Title: Department of Transportation recommending the Board: 1) Approve and authorize the Chair to sign a Budget Transfer in the amount of $334,324, adjusting the Fleet budget for Fiscal Year 2018/19 to accommodate six (6) carryover vehicles from Fiscal Year 17/18 and five (5) replacement additions; 2) Authorize the Purchasing Agent to utilize the State of California competitively bid Contract 1-18-23-23D, 1-18-23-23B, 1-18-23-10B, 1-18-23-20B,1-18-23-20D for the acquisition of nine (9) Chevrolet Traverses, six (6) Chevrolet Equinox, two (2) Dodge Caravans, four (4) Dodge Chargers, two (2) Chevrolet Tahoe’s, five (5) Chevrolet Silverado’s, and three (3) Ford F-250 pickup trucks for the Department of Transportation - Fleet Services Unit; 3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Elk Grove Auto/Winner Chevrolet of Elk Grove, CA. in the amount of $945,970 plus applicable delivery, fees and taxes (estimated at $49,403.37) for a one time purchase follo...
Attachments: 1. A - FY 18 19 Budget Transfer, 2. B - CMA/Quote Chevy Traverse, 3. C - CMA/Quote Chevy Equinox, 4. D - CMA/Quote Dodge Caravan, 5. E - CMA/Quote Chevy Charger, 6. F - CMA/Quote Chevy Tahoe, 7. G - CMA/Quote Chevy Silverado, 8. H - CMA/Quote Ford F-250, 9. I - Department Request, 10. Executed Budget Transfer
Title
Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign a Budget Transfer in the amount of $334,324, adjusting the Fleet budget for Fiscal Year 2018/19 to accommodate six (6) carryover vehicles from Fiscal Year 17/18 and five (5) replacement additions;
2) Authorize the Purchasing Agent to utilize the State of California competitively bid Contract 1-18-23-23D, 1-18-23-23B, 1-18-23-10B, 1-18-23-20B,1-18-23-20D for the acquisition of nine (9) Chevrolet Traverses, six (6) Chevrolet Equinox, two (2) Dodge Caravans, four (4) Dodge Chargers, two (2) Chevrolet Tahoe’s, five (5) Chevrolet Silverado’s, and three (3) Ford F-250 pickup trucks for the Department of Transportation - Fleet Services Unit;
3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Elk Grove Auto/Winner Chevrolet of Elk Grove, CA. in the amount of $945,970 plus applicable delivery, fees and taxes (estimated at $49,403.37) for a one time purchase following Board approval: and
4) Make findings that this purchase is exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.16, Section D.

FUNDING: Fleet Internal Service Fund.
Body
DISCUSSION / BACKGROUND
Budgeted appropriations for Fixed Assets: Vehicles in Fleet Operations need to be increased by $334,324 to allow for the purchase of six (6) carryovers from 17/18 and five (5) replacement additions. This is offset by a decrease in Capitalized Equipment in Fleet Operations in the amount of $334,324. The carryover vehicles were delayed by dealer error or late production.

The replacement of the additional fleet vehicles listed above is generally determined when the vehicle reaches the targeted mileage standardized by Fleet Management, or replaced due to accidents in which the vehicle could not be repaired. All vehicle replacements are in accordance with the revised Vehicle Standards approved by the Board of Supervisors on April 5, 2011 (Legislative Fi...

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