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File #: 18-1543    Version: 1
Type: Agenda Item Status: Approved
File created: 9/26/2018 In control: Board of Supervisors
On agenda: 1/29/2019 Final action: 1/29/2019
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Martin Brothers Construction, for the 2018 Grizzly Flats Section 1 Pavement Rehabilitation Project, Contract PW 18-31212, Contract 3183; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: SB1 - Gas Tax.
Attachments: 1. A - NOA, 2. Recorded Notice of Acceptance
Related files: 18-1079, 18-0917
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Martin Brothers Construction, for the 2018 Grizzly Flats Section 1 Pavement Rehabilitation Project, Contract PW 18-31212, Contract 3183; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: SB1 - Gas Tax.
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on July 24, 2018 (Item 20). All roadway repairs were completed by September 27, 2018. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $774,882.27
Contract Item Cost $832,106.53
Contract Change Order Cost $11,500.00
Total Direct Construction Cost $843,606.53
Direct Construction Budget $852,370.50

Major Contract Change Orders on the Project dealt with the following:
? The additional transport/hauling of grindings.

The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.

ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds and exten...

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