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File #: 19-0026    Version: 1
Type: Agenda Item Status: Approved
File created: 12/31/2018 In control: Board of Supervisors
On agenda: 1/29/2019 Final action: 1/29/2019
Title: Health and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 432-S1710 (FENIX 824) with Green Valley Mortuary, Ltd, for the provision of mortuary services for indigent persons, increasing the maximum obligation by $45,000 for a new total of $110,000 effective upon final signature, for the existing term of three (3) years that began April 1, 2017 through March 31, 2020; 2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Green Valley Mortuary, Ltd, for services provided under this Agreement for Services 432-S1710 because the County has neither the staff nor facilities to perform said services; and 3) Authorize the Purchasing Agent to execute further documents relating to Agreement for Services 432-S1710, including amendments that do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel ...
Attachments: 1. A - Approved Contract Routing Sheet, 432-S1710-A1, 2. B - 432-S1710, A1 - 824, A1, 3. C - Approved Contract Routing Sheet, 432-S1710, 4. D - Agreement 432-S1710, 5. Executed Agreement for Services #432-S1710 (824)
Title
Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 432-S1710 (FENIX 824) with Green Valley Mortuary, Ltd, for the provision of mortuary services for indigent persons, increasing the maximum obligation by $45,000 for a new total of $110,000 effective upon final signature, for the existing term of three (3) years that began April 1, 2017 through March 31, 2020;
2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Green Valley Mortuary, Ltd, for services provided under this Agreement for Services 432-S1710 because the County has neither the staff nor facilities to perform said services; and
3) Authorize the Purchasing Agent to execute further documents relating to Agreement for Services 432-S1710, including amendments that do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

FUNDING: A portion of birth and death certificate fees (approximately 6%) and General Fund (approximately 94%).
Body
DISCUSSION / BACKGROUND:
Green Valley Mortuary, Ltd. (Contractor) has provided funeral, mortuary, burial, and or cremation services to certain County agencies/departments since at least 2004. Health and Human Services Agency (HHSA) uses the Contractor’s services, for the West Slope, for the disposition of the remains of indigent persons who are determined to be residents of the County. HHSA is the County agency responsible for the payment of these services under El Dorado County Ordinance Code, Title 8 - Public Health and Safety, Chapter 8.84. - General Relief Regulations, Article II. - Eligibility for Financial Assistance, Section 8.84.210. - Entitlement and immediate need (emergency assistance), A.:

“The County shall relieve and support all poor and indigent persons who are residents of the County applying for assistance and meeti...

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