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File #: 19-0052    Version: 1
Type: Agenda Item Status: Approved
File created: 1/3/2019 In control: Board of Supervisors
On agenda: 1/29/2019 Final action: 1/29/2019
Title: Public Defender’s Office and Chief Administrative Office, Facilities Division, recommending the Board approve and authorize the Chair to sign a budget transfer in the amount of $23,800 moving funds that are the result of unanticipated salary savings from the Public Defender’s budget to the ACO fund for planned leasehold improvements to the Public Defender’s offices. (4/5 vote required) FUNDING: General Fund.
Attachments: 1. A - Budget Transfer Form PD-LHI, 2. B - Project Authorization Form, 3. Executed BT
Title
Public Defender’s Office and Chief Administrative Office, Facilities Division, recommending the Board approve and authorize the Chair to sign a budget transfer in the amount of $23,800 moving funds that are the result of unanticipated salary savings from the Public Defender’s budget to the ACO fund for planned leasehold improvements to the Public Defender’s offices. (4/5 vote required)

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Public Defender’s office has requested four leasehold improvement projects, totaling $23,800 in projected costs by our Facilities team. The four projects are:
File Room to Office Space Conversion - $12,580
Lowering the Privacy Wall - $5,540
Cabinet Move - $4,180
Ceiling Insulation - $1,500

The proposed file room to office space conversion project will create two rooms, a smaller file room and an additional office space, from the existing file room square footage. This conversion will improve the use of existing space for staff and caseload needs, especially as the Public Defender's office moves towards a "paperless" environment. The project will also allow for flexibility moving forward in that the remaining file room space can be later converted to additional office space.

The proposal to lower the existing privacy wall in the front office at the support staff work stations will address staff's concerns of an unsafe environment, make the area more ADA compliant and improve the ability for support staff to communicate with one another. The lowering of the existing privacy wall will also enhance customer service and office safety in providing the support staff with an unobstructed view of the office's reception area and main entrance.

The proposal to move cabinets within the office includes the relocation of existing installed cabinets from the office conference room and back office hallway to other locations within the office. The relocation of existing cabinets is a cost efficient use of existing resources ...

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