Title
Library Director advising the Board of Perpetual Agreements with OCLC, Inc., SIRSI Corporation, and Comcast in the total amount of $48,560 for Fiscal Year 2009-2010; and recommending continuation of same to provide online cataloging, content enhancement, maintenance and support for the automated circulation system, and Internet access.
FUNDING: General Fund.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
|
$48,560 |
|
|
|
Funding |
|
|
Budgeted |
$48,560 |
|
New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$48,560 |
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Change To Net County Cost |
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$0 |
Fiscal Impact/Change to Net County Cost: The estimated cost of the agreements for FY 2009-2010 is $48,560. This amount is included in the proposed budget for FY 2009-2010.
Background: The Library manages several perpetual agreements for ongoing online cataloging, content enhancement, maintenance and support for automated circulation system, and internet access. The Department is bringing this matter before your Board per BOS Policy C-17 Section 4.5 which states that "Departments must obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated term."
Reason for Recommendation: Library Director is advising the Board of all current perpetual contracts administered by the LIbrary and recommending continuation of the agreements and authorization for the Purchasing Agent to encumber funds for FY 2009-2010 payments under these contracts. Continuation of the agreements is critical to the operation of the Library.
OCLC $ 8,400
SIRSI $36,500
Comcast $ 3,660
Total $48,560
Action to be taken following Board approval:
1) Procurement and Contracts shall encumber funds for each agreement and
2) the Library shall continue to administer the contracts and process payments upon receipt and approval of invoices.
Contact: Jeanne Amos 5546