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File #: 18-1699    Version: 1
Type: Agenda Item Status: Approved
File created: 10/24/2018 In control: Board of Supervisors
On agenda: 2/26/2019 Final action: 2/26/2019
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Granite Construction Company for the El Dorado Trail - Los Trampas to Halcon Project, Contract 2612, PW 17-31207, CIP 97012/36109001; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Accumulative Capital Outlay-Parks (11%), Congestion Mitigation and Air Quality Program (40%), Pollock Pines/Camino Park Zone of Benefit (2%), State Parks Recreational Trails Program (43%), and Transportation Development Act (4%). (Local, State, and Federal Funds)
Attachments: 1. A - Notice of Acceptance, 2. Recorded Notice of Acceptance
Related files: 18-0560, 18-0270
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Granite Construction Company for the El Dorado Trail - Los Trampas to Halcon Project, Contract 2612, PW 17-31207, CIP 97012/36109001; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Accumulative Capital Outlay-Parks (11%), Congestion Mitigation and Air Quality Program (40%), Pollock Pines/Camino Park Zone of Benefit (2%), State Parks Recreational Trails Program (43%), and Transportation Development Act (4%). (Local, State, and Federal Funds)
Body
DISCUSSION / BACKGROUND
The contract for the project was approved by the Board on April 24, 2018 (Item 24, Legistar 18-0560). All roadway repairs were substantially completed by September 28, 2018. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 995,104.75
Contract Item Cost $ 974,258.99
Contract Change Order Cost $ 22,671.02
Total Direct Construction Cost $ 996,930.01
Direct Construction Budget $ 1,117,633.00

One major contract change order on the project dealt with the following:
· Private irrigation line was discovered and needed to be relocated as it was in conflict with the project;
· Removed additional pine tree that was leaning over the trail just outside of project limits;
· Railroad ties that were part of a retaining wall were supposed to be salvaged and left in the staging yard per the contract documents. After removal and upon further inspection of the ties, they were not salvageable and had to be off-hauled and disposed o...

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