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File #: 19-0236    Version: 1
Type: Agenda Item Status: Approved
File created: 2/7/2019 In control: Board of Supervisors
On agenda: 3/5/2019 Final action: 3/5/2019
Title: Chief Administrative Office, Facilities Division, recommending the Board consider the following pertaining to Job Order Contracting for as-needed General Engineering (Class A) and General Building (Class B): 1) Approve and adopt the bid, specifications, and contract documents; 2) Approve and authorize the Chair to sign the bid documents; and 3) Authorize advertisement for construction bids (Bid Numbers: 19-968-046, 19-968-047, 19-968-048, 19-968-049, 19-968-050 and 19-968-051). FUNDING: Accumulative Capital Outlay.
Attachments: 1. A - JOC A - Complete Bid Docs, 2. B - JOC B - Complete Bid Docs, 3. Executed Contract Documents BIds 46-48, 4. Executed Contract Documents Bids 49-51
Related files: 13-0915, 18-1586
Title
Chief Administrative Office, Facilities Division, recommending the Board consider the following pertaining to Job Order Contracting for as-needed General Engineering (Class A) and General Building (Class B):
1) Approve and adopt the bid, specifications, and contract documents;
2) Approve and authorize the Chair to sign the bid documents; and
3) Authorize advertisement for construction bids (Bid Numbers: 19-968-046, 19-968-047, 19-968-048, 19-968-049, 19-968-050 and 19-968-051).

FUNDING: Accumulative Capital Outlay.
Body
DISCUSSION / BACKGROUND
Job Order Contracting (JOC) is a procurement process that helps government entities complete a large number of repairs, maintenance, renovation and new construction projects with a single competitively bid contract. Unlike traditional bidding, where each project is identified, designed and put out to bid, Job Order Contracting establishes competitively bid prices up front and eliminates the need to separately bid each project.

Contractors will competitively bid unit prices. The contract is then awarded to the bidder chosen as the lowest responsive, responsible bidder. Multiple contracts are awarded to allow the department the flexibility to utilize multiple vendors during peak demands. Once the contract is in place, the Facilities Division may have the contractor perform a series of individual projects as separate job orders and the prices are never negotiated. The contractor is paid the pre-set unit prices multiplied by the competitively bid adjustment factor. This greatly reduces change orders and disputes.

The Division intends to award contracts to three (3) bidders for a not-to-exceed amount of $2,400,000 to each bidder concerning Bid No's. 19-968-046, 19-968-047 and 19-968-048 for Class A General Engineering Contractor and three (3) bidders for a not-to-exceed amount of $2,400,000 to each bidder concerning Bid No.'s 19-968-049, 19-968-050 and 19-968-051 for Class B General Building Contractor. The de...

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