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File #: 19-0250    Version: 1
Type: Agenda Item Status: Approved
File created: 2/11/2019 In control: Board of Supervisors
On agenda: 3/5/2019 Final action: 3/5/2019
Title: Registrar of Voters recommending the Board consider the following: 1) Approve and authorize the Registrar of Voters to sign the "Voting System Replacement Agreement" No. 18G30109 with the State of California, thereby authorizing the County to receive dollar-for-dollar reimbursement for the purchase of a new voting system, up to a maximum of $757,000. 2) Approve and authorize the Registrar of Voters to appropriate up to $1,514,000 during the 2019-20 budget process for purchase a new voting system, utilizing a dollar for dollar match of County General Fund up to $757,000. FUNDING: State of California with a match from the County General Fund/other funding sources.
Attachments: 1. A - Blue Route 19-0250 3-5-19, 2. B - Agreement 03-05-19
Related files: 22-0626, 19-1525
Title
Registrar of Voters recommending the Board consider the following:
1) Approve and authorize the Registrar of Voters to sign the "Voting System Replacement Agreement" No. 18G30109 with the State of California, thereby authorizing the County to receive dollar-for-dollar reimbursement for the purchase of a new voting system, up to a maximum of $757,000.
2) Approve and authorize the Registrar of Voters to appropriate up to $1,514,000 during the 2019-20 budget process for purchase a new voting system, utilizing a dollar for dollar match of County General Fund up to $757,000.

FUNDING: State of California with a match from the County General Fund/other funding sources.
Body
DISCUSSION / BACKGROUND
The State of California has made $757,000 available through a dollar-for-dollar match agreement with El Dorado County for the replacement of the voting system and implementation of Vote Centers, if elected. The county may seek reimbursement for every dollar it spends on the replacement of its voting system, other components outlined below, and Vote Center implementations up to $757,000.

The funding is available to replace the Elections department aged voting system purchased in 2005. The current voting system relies on technology that is at least 10 years old.

The new voting system must be certified or conditionally approved pursuant to the California Voting Systems Standards. In addition to purchasing a new voting system, the county may also use the funds to purchase electronic poll books, ballot on demand systems, remote accessible vote by mail sorting systems, and telecommunication technologies to facilitate electronic connection between polling places or vote centers. The voting system, poll books, and Ballot on Demand systems must be certified by the State. Additionally, vote by mail ballot drop boxes may be purchased to provide more locations for a voter to drop off their ballot and potentially reduce the return mail cost to the county.

The County has ac...

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