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File #: 19-0332    Version: 1
Type: Agenda Item Status: Approved
File created: 2/25/2019 In control: Board of Supervisors
On agenda: 3/19/2019 Final action: 3/19/2019
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve the following: 1) Award Bid 19-485-055 for the purchase of Janitorial Supplies to the low qualified bidders, West Coast Janitorial of Placerville, CA; Cole Supply of Benicia, CA; and The Home Depot Pro of Jacksonville, FL.; 2) Authorize the Purchasing Agent to issue three (3) purchase order contracts to the same three (3) bidders for a total of $128,000; one to West Coast Janitorial in the amount of $120,000, one to Cole Supply in the amount of $5,000, and one to The Home Depot Pro in the amount of $3,000 for a twelve-month (12-month) award period following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase order contracts on an "as needed" basis during the awarded period as long as funding is available within the Central Stores budget. FUNDING: Various (countywide use).
Attachments: 1. A - 19-485-055 Evaluation, 2. B - Bid 19-485-055 Janitorial Supplies
Related files: 21-0295
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve the following:
1) Award Bid 19-485-055 for the purchase of Janitorial Supplies to the low qualified bidders, West Coast Janitorial of Placerville, CA; Cole Supply of Benicia, CA; and The Home Depot Pro of Jacksonville, FL.;
2) Authorize the Purchasing Agent to issue three (3) purchase order contracts to the same three (3) bidders for a total of $128,000; one to West Coast Janitorial in the amount of $120,000, one to Cole Supply in the amount of $5,000, and one to The Home Depot Pro in the amount of $3,000 for a twelve-month (12-month) award period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contracts on an "as needed" basis during the awarded period as long as funding is available within the Central Stores budget.

FUNDING: Various (countywide use).
Body
DISCUSSION / BACKGROUND
The Procurement and Contracts Division issued an invitation to Bid for janitorial supplies, including chemicals, utensils, floor care products, paper products and trash liners for use by all County departments.

Forty-five (45) Bid Notification Letters were mailed, five (5) to local vendors. Seven (7) qualified responses were received, two (2) from local vendors. The estimated counts in the Bid Quotation Schedule and Bid Evaluation are based on actual usage of janitorial supplies during the previous twelve-month (12-month) period. The bid awards are for an initial twelve month (12-month) period, with the amounts bases on estimated usage, with the option to extend one additional twelve-month (12-month) period, as long as all parties agree.

ALTERNATIVES
There are no alternatives. Basic janitorial supplies, including basic paper products, trash liners, etc. are required by all departments. Centralized purchasing and distribution of these supplies allows for volume purchase pricing and use of warehouse space for supply storage verses us...

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