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File #: 19-0415    Version: 1
Type: Agenda Item Status: Approved
File created: 3/11/2019 In control: Board of Supervisors
On agenda: 3/19/2019 Final action: 3/19/2019
Title: Recorder-Clerk recommending the Board adopt and authorize the Chair to sign Resolution 028-2019 to: 1) Delete one filled and one vacant (2.0 FTE) Microfilm/Imaging Technician I/II positions; and 2) Authorize the Human Resources Department to initiate and process a reduction in force. (Est. Time: 10 Min.) FUNDING: N/A - General Fund Cost Reduction.
Attachments: 1. A - Recorder Clerk Reso, 2. B - Counsel Approval, 3. Executed Resolution 028-2019
Title
Recorder-Clerk recommending the Board adopt and authorize the Chair to sign Resolution 028-2019 to:
1) Delete one filled and one vacant (2.0 FTE) Microfilm/Imaging Technician I/II positions; and
2) Authorize the Human Resources Department to initiate and process a reduction in force. (Est. Time: 10 Min.)

FUNDING: N/A - General Fund Cost Reduction.
Body
DISCUSSION / BACKGROUND
The El Dorado County Recorder-Clerk has a total full-time equivalent employee count of 16 and a budget of $1.9 million. Although the fees for the services provided by the Office result in no net county cost, the Record-Clerk has been reviewing services and evaluating staffing levels within the Office.

Currently the Office has two (2) Microfilm/Imaging Technician I/II positions allocated. The Office no longer processes film. They digitally scan or import all recorded and filed documents. Based on the limited specifications of the job class, the workload assigned to these employees has decreased significantly.

In addition, the volume of recorded documents has decreased by approximately 15,000 per year over the last three years (-23.5%). The number of recordings have decreased from a high of 64,547 to 49,322. Currently 58% of our recorded documents are electronically recorded which only requires the images to be imported into the system. With the implementation of the SouthTech system, we will be seeing several efficiencies because of its paperless features.

The CAO’s office conducted a benchmark study in 2015 and found that El Dorado County Recorder-Clerk staffs 1.77 more full time equivalent employees than the median number in other similar County Recorder-Clerk Offices in California (these include the counties of Butte, Yolo, Shasta, Imperial, Marin, Merced, Santa Cruz, San Luis Obispo, Mendocino, Napa, Placer, and Humboldt).

The Recorder-Clerk has analyzed the workload of the Microfilm/Imaging Technicians and has determined that the remaining workload does not requir...

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