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File #: 19-0351    Version: 1
Type: Agenda Item Status: Approved
File created: 2/27/2019 In control: Board of Supervisors
On agenda: 4/9/2019 Final action: 4/9/2019
Title: Department of Transportation is recommending the Board consider the following pertaining to the Hazel Valley Road EID Canal Bridge Replacement Project, CIP 77125 /36105021, Contract 2720: 1) Award the Construction Contract to Q&D Construction, who was the lowest responsive, responsible bidder; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Highway Bridge Program (100%). (Federal Funds)
Attachments: 1. A - Addendum 1, 2. B - Bid Summary, 3. Executed Contract 2770
Related files: 15-0436, 19-0055
Title
Department of Transportation is recommending the Board consider the following pertaining to the Hazel Valley Road EID Canal Bridge Replacement Project, CIP 77125 /36105021, Contract 2720:
1) Award the Construction Contract to Q&D Construction, who was the lowest responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: Highway Bridge Program (100%). (Federal Funds)
Body
DISCUSSION / BACKGROUND
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
On Thursday, March 21, 2019 at 2:00 p.m. Department of Transportation (Transportation) opened bids for Hazel Valley Road EID Canal Bridge Replacement Project (Project). Seven bids were received ranging from $1,842,500.00 to $2,447,354.30.

The Disadvantaged Business Enterprise (DBE) goal for this project is 18%. Per the Contract documents, the Contractor had until 4:00pm on the fifth business day after the bid opening to submit their DBE commitment and documentation. Q&D Construction (Q&D) submitted their DBE commitment and documentation on Tuesday, March 26, 2019 with a 21% DBE commitment. Transportation reviewed Q&D’s DBE Commitment form submittal and finds that the firms listed are certified DBEs under the California Unified Certification Program and meet the criteria for a DBE; that Q&D provided sufficient written confirmation from each DBE firm that each is participating in the Contract; and, that Q&D has committed to exceeding the Contract DBE goal.

Transportation issued the All Bidders Letter on Tuesday March 26, 2019, notifying the bidders of the recommendation to the Board for award of the Contract to Q&D and initiating the bid protest ...

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