Title
Sheriff's Office recommending the Board approve and authorize the following actions:
1) Approve and authorize the Chair to sign a budget transfer drawing down funds from the Supplemental Law Enforcement Services Account (SLESA) increasing use of fund balance revenues and increasing appropriations by $260,000 in the Sheriff’s Office budget for the purchase of handheld radios (4/5 vote required); and
2) Approve the addition of a quantity of forty-seven (47) hand held radios to the Sheriff's Office Fiscal Year (FY) 2018/19 Fixed Asset List; and
3) Authorize the Purchasing Agent to increase Contract Number FENIX #2169 by an amount not to exceed $260,000 with Motorola Inc. for the purchase of additional hand-held radios; and
4) Approve and authorize the addition/deletion to the Sheriff’s Office FY 2018/19 Fixed Asset list, deleting Jail Cameras and adding a quantity of three (3) 9-1-1 consoles for the Dispatch unit for an estimated cost of $90,000
FUNDING: SLESA Funding $260,000, General Fund $90,000.
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DISCUSSION / BACKGROUND
The Sheriff's Office is requesting approval for the use of SLESA funds from the county's account to purchase additional hand-held radios for deputies in the performance of their daily duties. SLESA funds are from the State's Citizens Option for Public Safety (COPS) program. The COPS program was originally adopted through AB 3229 in 1996 with funding from the State of California General Fund. As a part of the 2011 realignment of various public safety programs from the state to local government, the Legislature approved the Local Law Enforcement Services Act (AB 118) and shifted all remaining motor vehicle license fee (MVLF) revenue that was previously sent to cities to pay for local law enforcement grant programs including COPS/SLESA programs. SLESA provides funding for frontline law enforcement, county jails, district attorneys for prosecution and local juvenile justice programs. State COPS funding is allocated by the State Controller to counties for deposit by the county auditor in a SLESA account established in each county. Requests for purchases using SLESA funds must specify the frontline law enforcement needs and be approved by the Board of Supervisors.
The Sheriff’s Office routinely replaces and adds new radios to its cache to supply new law enforcement staff, and to upgrade, enhance and improve communications both within our office and with the other entities we work with. This request is to use $260,000 in SLESA funds to purchase 47 additional radios for our critical communication needs. On December 19, 2017, Legistar #17-1300, your Board approved Contract # 2169 with Motorola Inc. in the aggregate total of $239,163.00, and authorized the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. This action is requesting that the contract be increased prior to the end of its term on June 20, 2019 for the purchase of these 47 additional radios for a revised contract aggregate total of $499,163.00.
At the time that the FY 2018/19 Fixed Asset List was approved during Budget and Budget Addenda Hearings, the Sheriff’s Office had planned to purchase security cameras for our Jails. However, with the upcoming move to the new Public Safety Facility (PSF) Building, the priority is now to purchase more 911 consoles for our Dispatch System. The cameras will be purchased at a later date. The new consoles are needed due to the Sheriff's Office move to the Public Safety Facility (PSF) Building. Additional consoles are needed for training (two units) and for the jail (quantity one) if an alternate site is needed during an emergency. This request is to substitute the purchase of the approved security cameras with the purchase of the 9-1-1 consoles for a total amount of $90,000.
ALTERNATIVES
N/A.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Approval of these recommendations will not impact Net County Cost since Special Revenue Funds are being drawn down, and purchases are being substituted using funds that have already been approved.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Signed Budget Transfers should be forwarded to the Auditor's Office.
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Undersheriff Randy Peshon