Title
Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 43 (018-S1711) with Tahoe Youth and Family Services, Inc. for the provision of Primary Intervention Project services, extending the term one year for a total term from July 1, 2016 through June 30, 2020, and increasing the maximum obligation by $88,000 for a new maximum contractual obligation of $352,000;
2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Tahoe Youth and Family Services, Inc. for services provided under this Agreement 43 (018-S1711) because the County does not possess the staff with the necessary skills and qualifications to perform the work; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 43 (018-S1711), including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 100% State Funding - Mental Health Services Act.
Body
DISCUSSION / BACKGROUND:
In 2004, California voters passed Proposition 63, the Mental Health Services Act (MHSA), which designated funds to provide a broad continuum of services, including community services and supports, prevention and early intervention, capital facilities and technology, innovation projects, and workforce training. MHSA requires county mental health programs to develop Program and Expenditure Plans every three fiscal years. On June 20, 2017, the Board approved El Dorado County’s MHSA Three-Year Program and Expenditure Plan covering fiscal years 2017-18 through 2019-20 (File ID: 17-0551, Agenda Item No. 33).
The Primary Intervention Project (PIP) is one of the prevention projects of the County’s MHSA Three-Year Plan that addresses the community’s mental health needs. To implement the project the County contracts with Tahoe Youth and Family Services, Inc. (TYFS) in Agreement 43 (018-S1711, File ID: 16-0418, Agenda Item No. 20).
This Agreement with TYFS is due to expire on June 30, 2019; however, the Primary Intervention Project (PIP) is being continued through the final fiscal year of the County’s MHSA Three-Year Plan. Therefore, Amendment 1 updates the scope of services language, increases the maximum obligation, and extends the term through June 30, 2020 to align with the end date of the current MHSA Three-Year Plan.
In accordance with Board of Supervisors Procurement Policy C-17, Section 7.11, the contractor selection process for service contracts in excess of $100,000 must include a review of the scope of services and contractor’s professional qualifications by a group of individuals (including at least one representative from outside the department requesting the services) qualified to judge the contractor’s ability to perform the services. HHSA has documentation on file that such a review was performed for Agreement 43 with TYFS.
ALTERNATIVES:
Should the Board decline to approve this recommendation, the Health and Human Services Agency (HHSA) would continue to provide the services through existing contracts, but HHSA’s ability to offer the specific services contained in this Agreement will be limited.
PRIOR BOARD ACTION:
1) 05/17/16, 16-0418, HHSA Tahoe Youth Agreement
2) 06/20/17, 17-0551, HHSA MHSA Plan
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Approved by County Counsel, Human Resource, Risk Management, and Procurement and Contracts.
CAO RECOMMENDATION:
It is recommended that the Board approve this item.
FINANCIAL IMPACT:
This Amendment will extend the existing Agreement, which continues to be funded with MHSA funding. There is no net County cost associated with this Amendment, and appropriate funds have been budgeted for fiscal year 2018-19 and will continue to be budgeted for the remainder of the Agreement.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board to obtain signature of Chair on two (2) original Amendments 1 to Agreements for Services 43 (018-S1711).
2) Clerk of the Board to return one (1) fully executed Amendment to the HHSA Contracts Unit at 3057 Briw Road.
STRATEGIC PLAN COMPONENT:
County Strategic Plan, Healthy Communities goal, Objective 1: “Protect against adverse outcomes among children, adults, and senior citizens.”
CONTACT
Don Semon, Director