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File #: 19-0490    Version: 1
Type: Agenda Item Status: Approved
File created: 3/18/2019 In control: Board of Supervisors
On agenda: 5/14/2019 Final action: 5/14/2019
Title: Treasurer-Tax Collector recommending the Board approve the continuation of the following perpetual agreements for an estimated total of $89,006.00 for the Fiscal Year 2019-20 for ongoing maintenance and support for equipment, software licensing and treasury services as follows: 1) Bloomberg Finance LP; 2) Bank of New York Mellon Trust Co; 3) Diebold Inc; 4) Loomis Armored US, LLC; 5) Professional Consultancy International (PCI LLC); 6) SymPro Inc; and 7) Columbia Ultimate Business Systems. FUNDING: General Fund.
Attachments: 1. A - Perpetual Agmt's 2019-2020, 2. B - Perpetual Agmt's 2018-2019, 3. C - Perpetual Agmt's 2017-2018
Related files: 19-1286

Title

Treasurer-Tax Collector recommending the Board approve the continuation of the following perpetual agreements for an estimated total of $89,006.00 for the Fiscal Year 2019-20 for ongoing maintenance and support for equipment, software licensing and treasury services as follows:

1) Bloomberg Finance LP;

2) Bank of New York Mellon Trust Co;

3) Diebold Inc;

4) Loomis Armored US, LLC;

5) Professional Consultancy International (PCI LLC);

6) SymPro Inc; and

7) Columbia Ultimate Business Systems.

 

FUNDING:  General Fund.

Body

DEPARTMENT RECOMMENDATION

Continuation of the current agreements is critical to the operation of the Treasurer-Tax Collector's Department.

 

DISCUSSION / BACKGROUND

The Treasurer-Tax Collector manages several perpetual agreements for ongoing maintenance and support for equipment, software licensing and treasury services.  This matter is brought to the Board's attention in accordance with Board Policy C-17 Procurement and Contracts, to inform the current Board of actions approved by prior Boards.  The agreements are listed in Exhibit A.  The amounts in Exhibit A are estimates.

 

ALTERNATIVES

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

No change to Net County Cost.  Funding for the agreements have been included in the department's FY 2019-20 Recommended budget.  The costs listed above and detailed in the attached Exhibit A are estimates.  Actual costs may vary slightly, in accordance with the terms of each contract.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

None

 

STRATEGIC PLAN COMPONENT

N/A

 

CONTACT

Karen Coleman, Treasurer-Tax Collector X 5819