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File #: 19-0507    Version: 1
Type: Agenda Item Status: Approved
File created: 3/20/2019 In control: Board of Supervisors
On agenda: 5/14/2019 Final action: 5/14/2019
Title: Department of Transportation recommending the Board take the following actions pertaining to the Greenstone Road at Slate Creek Bridge Replacement Project, Contract 3605, CIP 77137/36105019: 1) Award the Construction Contract to Robert A Bothman Construction., who was the lowest responsive, responsible bidder; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Highway Bridge Program (99%), RSTP Exchange Funds (<1%), Road Fund (<1%). (Federal Funds)
Attachments: 1. A - Detour Plan, 2. B - Bid Summary, 3. Executed Agreement 3605/77137
Related files: 19-0240, 16-0636, 12-0774
Title
Department of Transportation recommending the Board take the following actions pertaining to the Greenstone Road at Slate Creek Bridge Replacement Project, Contract 3605, CIP 77137/36105019:
1) Award the Construction Contract to Robert A Bothman Construction., who was the lowest responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: Highway Bridge Program (99%), RSTP Exchange Funds (<1%), Road Fund (<1%). (Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
On Thursday, April 11, 2019 at 2:00 p.m. Department of Transportation (Transportation) opened bids for Greenstone Road at Slate Creek Bridge Replacement Project (Project). Three Bids were received ranging from $2,125,000.00 to $2,450,737.00

Transportation issued the All Bidders Letter on Thursday April 25, 2019, notifying the bidders of the recommendation to the Board for award of the contract to Robert A. Bothman Construction (Bothman) and initiating the bid protest period. The bid protest period ended at 5:00 P.M. on Thursday, May 2, 2019, with no protests filed.

Authorize the Director of Transportation (Director) to Sign Escrow Agreement:
Pursuant to Special Provisions Section 9-1.16F, "Retentions", Transportation will retain five percent (5%) of the value of work done from each Contractor payment (excluding mobilization payments) as security for the fulfillment of the Contract. Alternatively, Public Contract Code (PCC) Section 22300 provides that the Contractor may request that payment of retentions held be made directly to an Escrow Agent. The Contractor will receive the interest ...

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