Title
Chief Administrative Office, Procurement and Contracts, on behalf of Sheriff's Department, Probation Department, District Attorney's Office, and Animal Services Division recommending the Board approve the following:
1) Award Bid 19-680-065 for the purchase of Ammunition to the low qualified bidders, San Diego Police Equipment Company, Inc. of San Diego, CA, Dooley Enterprises, Inc. of Anaheim, CA and Miwall Corporation of Grass Valley, CA;
2) Authorize the Purchasing Agent to issue purchase order contracts to San Diego Police Equipment Co. in the amount of $109,245, to Dooley Enterprises in the amount of $20,206 and to Miwall Corporation in the amount of $102,720 for a total award in the amount of $232,171 plus applicable sales tax, for a twelve month (12-month) award period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contracts on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
At the request of the Sheriff’s Department, the Procurement and Contracts Division issued an Invitation to Bid for various types and brands of Ammunition. The Ammunition is used by the various department staff for training purposes, as well as in the performance of their jobs.
Eighteen (18) Bid notification letters were mailed, one (1) was a local vendor. Three (3) qualified responses were received, none from local vendors.
ALTERNATIVES
There are no alternatives. Ammunition is required by the departments to perform their core functions. Competitive bidding was in accordance with the Purchasing Ordinance and Board Policy C-17.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Sheriff's Department, Probation Department, District Attorney's Office, and Animal Services Division.
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
Procurement and Contracts Division has been advised that funding is available within each of the department’s budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance (competitive bidding)
CONTACT
Michele Weimer - Procurement & Contracts Manager/Purchasing Agent