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File #: 19-0800    Version: 1
Type: Agenda Item Status: Approved
File created: 5/9/2019 In control: Board of Supervisors
On agenda: 6/4/2019 Final action: 6/4/2019
Title: Elections Department recommending the Board approve and authorize the Purchasing Agent to execute perpetual agreement 4052 with Granicus LLC, for an annual software subscription and hosting fee, including maintenance and technical support for the Department's campaigndocs and ecampaign filing system. The annual fee will be fixed at $13,892.96 for the first 3 years, after this period the agreement may renew at a fee not-to-exceed cost of living increases up to 5% per year. The term of this agreement will commence at execution of agreement. FUNDING: General Fund.
Attachments: 1. A - Blue Route 06-04-19, 2. B - Agreement 06-04-19, 3. C - Amended Blue Route 06-04-19
Related files: 20-0596, 21-0817

Title

Elections Department recommending the Board approve and authorize the Purchasing Agent to execute perpetual agreement 4052 with Granicus LLC, for an annual software subscription and hosting fee, including maintenance and technical support for the Department's campaigndocs and ecampaign filing system.  The annual fee will be fixed at $13,892.96 for the first 3 years, after this period the agreement may renew at a fee not-to-exceed cost of living increases up to 5% per year. The term of this agreement will commence at execution of agreement.

 

FUNDING:  General Fund.

Body

DISCUSSION / BACKGROUND

The Political Reform Act of 1974 monitors receipt and expenditures in election campaigns and other activities related to public officials and election related activities.  Granicus, LLC provides for campaigns to file and submit required forms electronically during an active election cycle and in accordance with other required filing deadlines. 

 

According to Procurement Policy C-17, section 4.5 Contract Term, Departments must obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated contract term.

 

ALTERNATIVES

Campaign filers could continue to file hard copies of their required forms.

 

PRIOR BOARD ACTION

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

Granicus annual software subscription and hosting fee will cost $13,892.96 each year for the first three years.  This General Fund expense is included in the FY 2019-20 Recommended Budget, and will be included in future budgets.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Returned a signed minute order of Board action.

 

STRATEGIC PLAN COMPONENT

N/A

 

CONTACT

Linda Webster x7483