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Information Technologies and Treasurer-Tax Collector recommending the Board approve and authorize the Chair to sign a budget transfer increasing the Treasurer-Tax Collector appropriations for Information Services (IS) Programming Support by $180,000 and increasing the Information Technologies IS Programming Support revenue by $180,000, due to higher than anticipated Fiscal Year 2018-2019 programmer work needed and completed.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
Information Technologies and Treasurer-Tax Collector recommend the Board approve the budget transfer to increase the Treasurer-Tax Collector's appropriations by $180,000 in order to process Fiscal Year 2018-19 IT Programming Support intrafund charges, which are higher than budgeted.
Information Technologies provides programming support to the Treasurer-Tax Collector for multiple systems, including Megabyte, the new property tax system. The Treasurer-Tax Collector's Department also has several home-grown databases that need updating to be able to function accurately and efficiently as the County moves off of the Mainframe to the VDI environment and Microsoft Windows 10.
Fiscal Year 2018-19 Intrafund IS programming support was budgeted at $20,000. In May of 2018, two IT staff were transferred to the Information Technologies Department from the Treasurer-Tax Collector Department. Therefore, no historical data existed to project future costs. It is projected that programming support costs will exceed the $20,000 amount budgeted.
Fiscal Q1-Q3 IS programming support charges total $144,580 and are projected through Q4 to be a total of $55,000. The requested budget transfer amount will cover the anticipated total intrafund charges for 2018-19.
ALTERNATIVES
The Board could choose to not approve the budget transfer; however, the Information Technologies department would not be able to appropriately charge for IS Programming Support completed during FY 2018-19.
PRIOR BOARD ACTION
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