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File #: 19-1034    Version: 1
Type: Agenda Item Status: Approved
File created: 6/27/2019 In control: Board of Supervisors
On agenda: 7/16/2019 Final action: 7/16/2019
Title: Elections Department recommending the Board adopt and authorize the Chair to sign Resolution 114-2019 giving authority to the Registrar of Voters to conduct negotiations, execute and submit all documents to expand the El Dorado County voting system, and submit reimbursement requests to the California Secretary of State’s Voting Modernization Board for up to $621,206.40. FUNDING: Up to $621,206.40 to be reimbursed by State Voting Modernization Board Proposition 41 funds with no County match required.
Attachments: 1. A - Blue Route - 7-16-19, 2. B - Resolution - 7-12-19, 3. C - Prop 41 Documentation - 7-16-19, 4. D - Reimbursement Guidance - 7-16-19, 5. Executed Resolution 114-2019
Related files: 19-0908, 19-0904
Title
Elections Department recommending the Board adopt and authorize the Chair to sign Resolution 114-2019 giving authority to the Registrar of Voters to conduct negotiations, execute and submit all documents to expand the El Dorado County voting system, and submit reimbursement requests to the California Secretary of State’s Voting Modernization Board for up to $621,206.40.

FUNDING: Up to $621,206.40 to be reimbursed by State Voting Modernization Board Proposition 41 funds with no County match required.
Body
DISCUSSION / BACKGROUND
Proposition 41 - Voting Modernization Bond Act of 2002, approved by the voters at the March 5, 2002 election, allocated $200 million to upgrade voting systems, and established a Voting Modernization Board to carry out this task. The Voting Modernization Board (VMB) administers a program to fund the acquisition of modern voting systems under the Voting Modernization Bond Act of 2002, as amended (the Act) as set forth in California Elections Code section 19250, et seq.

The County of El Dorado previously used some of these funds to purchase the existing system in 2005 and the County match requirement was met at that time. Since the funding was specifically for new voting systems the Voting Modernization Board, at their May 2019 meeting, decided to allow Counties to seek reimbursement for "expansion" of their system (attachment D). The items listed below are an expansion of our system but reimbursement eligibility will ultimately be decided by the Voting Modernization board in late July or early August.

The El Dorado County Elections Department has $621,206.40 in funding still available through the Proposition 41 Voting Modernization Bond Act. Approval of this resolution will allow the Registrar of Voters to submit reimbursement requests to the VMB for County funds that have been spent on voting system expansion.

The Elections Department will be seeking reimbursement for the following items:

1) Runbeck Agilis inbound sorter
2) Op...

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