Title
Sheriff's Office requesting relief of accountability for the following:
1) a cash shortage of $230 in the South Lake Tahoe Jail Inmate Trust Fund due to two (2) counterfeit $100 dollar bills being accepted by staff;
2) a cash shortage of $30 in balancing the cash transactions during the graveyard shift on May 14, 2009; and
3) a cash shortage of $20 in the Placerville Jail Inmate Trust Account due to a counterfeit $20 bill accepted by staff.
FUNDING: General Fund.
Body
BUDGET SUMMARY: |
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Total Estimated Cost |
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$250.00 |
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Funding |
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Budgeted |
$ |
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New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$250.00 |
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Change To Net County Cost |
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$0 |
Fiscal Impact/Change to Net County Cost: None. The Sheriff's Jail budgets will be debited $250.00 from Special Department Expense to replenish the cash due to the Inmate Trust Accounts.
Background: During the period covering 04/16/09 to 04/21/09, the South Lake Tahoe Jail accepted from an unknown inmate, two (2) counterfeit $100 bills during the jail booking process. On 4/23/09, Sheriff staff presented a deposit to Bank of America in South Lake Tahoe, and the bank's automatic counting machine identified the bills as being counterfeit. The bank submitted the bills and a Counterfeit Note Report to the Secret Service and Sheriff staff filed a police report with the South Lake Tahoe Police Department.
The SLT Inmate commissary system is balanced at the end of every shift. At the end of the Graveyard shift on 05/14/09, cash was short by $30.00. Staff reviewed all of the transactions that occurred during that shift, but were unable to identify any errors.
During the period covering 04/27/09 to 05/06/09, the Placerville Jail accepted from an unknown inmate a counterfeit $20.00 bill during the jail booking process. The bill was presented in a deposit to Bank of America in Placerville and again, their automatic counting machine identified the bill as being counterfeit. The bank submitted the bill and a Counterfeit Note Report to the Secret Service.
Reason for Recommendation: Pursuant to Government Code Section 29390, the County historically has required departments to present to the Board a request for relief of accountability for cash shortage issues.
Action to be taken following Board approval: Sheriff staff will present a claim in the amount of $250.00 to the Auditor, charging the Sheriff's FY08/09 Special Department Expense appropriation within the jail index codes and the funds will be used to replenish the Inmate Trust Accounts.
Sheriff staff has also implemented a new department wide procedure where all $50 and $100 dollar bills will be photocopied and the presenter identified and the audit trail documented as to which account received credit for any possible reversal of funds should a bill be identified as being counterfeit at a later date.
Contact: Mary Pierce