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File #: 19-1026    Version: 1
Type: Agenda Item Status: Approved
File created: 6/26/2019 In control: Board of Supervisors
On agenda: 8/27/2019 Final action: 8/27/2019
Title: Chief Administrative Office, Parks Division, recommending the Board adopt and authorize the Chair to sign Resolution 135-2019 authorizing payment of $20,000 to the City of Placerville (City) to offset maintenance and operational costs associated with use of the Placerville Aquatic Center by residents of the County who reside outside of the City limits, with funding included in the Fiscal Year 2019-2020 Adopted Budget, and find that the contribution is of general County interest and/or that the cost of maintenance is increased by reason of use by residents of the County outside of the City. (4/5 vote required) FUNDING: General Fund.
Attachments: 1. A - Blue Route, 2. B - Board Reso, 3. C - City Reso, 4. D - Budget Approval, 5. E - Government Code 25551-25557, 6. Executed Resolution 135-2019
Related files: 22-0356, 22-0965

Title

Chief Administrative Office, Parks Division, recommending the Board adopt and authorize the Chair to sign Resolution 135-2019 authorizing payment of $20,000 to the City of Placerville (City) to offset maintenance and operational costs associated with use of the Placerville Aquatic Center by residents of the County who reside outside of the City limits, with funding included in the Fiscal Year 2019-2020 Adopted Budget, and find that the contribution is of general County interest and/or that the cost of maintenance is increased by reason of use by residents of the County outside of the City.  (4/5 vote required)

 

FUNDING:  General Fund.

...Body

DISCUSSION / BACKGROUND

Historically, the County of El Dorado (County) has provided funding for the City of Placerville Aquatic Center.  In Fiscal Year 2005-06 the County, using Prop. 40 funding, made an investment of $300,000 in the infrastructure and renovation of the Aquatic Center.   Later, the County and City entered into a Memorandum of Understanding (MOU), FY 2013-14, in the amount of $20,000 to be used to extend aquatic center hours from August 12, 2013 through September 2, 2013.  In August of 2014, the Board took action to approve funding of $20,000 to the City for maintenance of the Aquatic Center.  It was determined by the Board that any further requests for funding of the Aquatic Center needed a comprehensive analysis.  Parks staff worked with the Parks and Recreation Commission and an adhoc group appointed in FY 2015-16 to work with the community and bring back recommendations regarding aquatics in El Dorado County.  After reviewing the survey completed by identified agencies that have pools in the County and holding a public meeting to discuss the aquatic needs of the community, the adhoc group and staff recommended funding for the Placerville City Aquatic Center in the amount of $20,000 for maintenance of the facility. 

 

In FY 2016-17 and FY 2017-18, the County budgeted and the Board authorized the payment of $20,000 to offset maintenance and operational costs associated with the Aquatic Center.  On April 3, 2018 and November 20, 2018, the Board received requests for $20,000 in financial assistance from the City of Placerville and authorized the payment of $20,000 to offset maintenance and operational costs associated with the Aquatic Center.  These funds were budgeted by the County for FY 2017-18 and 2018-19. The funds provided were used in part to:  1) replace the diving board, pool sweep and pump, 2) repair the handicap lift and main pool heater, 3) replace the heating and air unit in the pool office, 4) purchase chemicals and propane for pool maintenance. 

 

On June 11, 2019, the City of Placerville approved a Resolution #8752, requesting $20,000 in financial assistance from El Dorado County for Fiscal Year 2019-20 to offset some of the operational costs associated with providing a comprehensive aquatic program at the City of Placerville Aquatic Center.  Pursuant to Government Code section 25553, upon receiving a certified copy of the resolution, if the Board of Supervisors finds by a four-fifths vote that the cost of maintenance is increased by reason of use by residents of the county outside of the City, it may determine to extend aid to the city for the purpose in an amount to be fixed by resolution, but not exceeding the amount requested by the legislative body of the City.   The City will report to the County the disposition of the funding within one year from the time it is received.

 

The County's contribution will provide for ongoing maintenance of the facility including but not limited to: 1) the addition of dual start/stop stations added for the slide and kiddie pool $2,612.93, 2) pool heater repairs, $3,548.52, 3) pool pump leak repairs $3,214.64, 4) chemical controller repairs/Ethernet, $4,636.53,  5) new acid tank, $616.73, 6) two new pool grates/does not include install, $1,329.52,  7) purchase of tot docks for swimming lessons,  $1,402.86, 8) replacement of deck chairs and tables $2,671.72.  In addition to capital outlay expenses, additional funds are being spent on pool chemicals and propane.  The total annual operating maintenance budget for the facility is $156,624.00.  The annual aquatics program budget (recreation programs) is $300,895.  The City's recreation budget, which includes the pool, typically runs at about a $100,000 deficit annually.  

 

For FY 2019-20, funding was included in the Chief Administrative Office, Parks Division budget, which the El Dorado County Board of Supervisors approved with the adoption of the FY 2019-20 budget. Any future year funding will require discussion and approval through the county’s annual budget process.

 

Pursuant to California Government Code section 25553, the County can extend aid to the City if the cost of maintenance is increased by reason of use by non-city residents. The City has conducted numerous surveys over the seasons and consistently found approximately 12% of the users of their Aquatic Center were reported as city residents, leaving the majority of the users (approximately 88%) identified as non-city residents.    The Aquatic Center, located at 301 Benham Street, Placerville, CA, each year incurs increases to the overall costs pertaining to the operations and maintenance of the pool based on the use by non-city residents.  Those increased costs are associated with but not limited to water treatment products, replacement or repair of equipment, general facility maintenance and staff salaries.

 

Policy 9.1.1.7 of the El Dorado County General Plan, Parks and Recreation Element states that the County should encourage and support efforts of independent recreation districts to provide parks and recreation facilities.  The joint efforts of Community Service Districts, independent recreation districts, school districts, cities, and the County to provide parks and recreation facilities shall also be encouraged.  The presence of the City of Placerville Aquatic Center is of a general interest to all residents of the County and provides a recreational resource for the community.

 

ALTERNATIVES

The Board could not approve the Resolution and payment would not be made to the City.

 

PRIOR BOARD ACTION

13-0438  V1   Approved  05/07/2013

13-0438  V2  Continued  05/20/2014

13-0438  V4  Continued  06/10/2014

13-0438  V6  Approved   08/26/2014

13-0438  V7  Approved  11/04/2014

13-0438  V8  Approved  01/24/2017

18-0081         Approved 04/03/2018

18-1688         Approved 11/20/2018

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

City of Placerville

 

CAO RECOMMENDATION/COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

Funding of $20,000 for the City of Placerville is included in the FY 2019-20 Adopted Budget for the Chief Administrative Office Parks Division, pursuant to the direction of the Board in FY 2018-19 for future funding.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) Clerk of the Board will obtain the Chair's signature on two (2) original Resolutions.

2) Clerk of the Board will forward one (1) original Resolution to Chief Administrative Office, Parks Division, attention Chelsea Edman.

 

STRATEGIC PLAN COMPONENT

Healthy Communities

Good Governance

 

CONTACT

Vickie Sanders, Parks Manager