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File #: 19-1200    Version: 1
Type: Agenda Item Status: Approved
File created: 8/2/2019 In control: Board of Supervisors
On agenda: 8/27/2019 Final action: 8/27/2019
Title: Information Technologies Department recommending the Board increase funding of the countywide contract 2172 with Hewlett Packard, Inc. by $100,000 for a total not-to-exceed amount of $600,000 for purchases anticipated through March 31, 2020, related to department equipment replacements and support needs for the implementation of Vote Centers. FUNDING: Countywide - varies by department.
Attachments: 1. A - Hewlett Packard Contract 2172
Related files: 17-0591
Title
Information Technologies Department recommending the Board increase funding of the countywide contract 2172 with Hewlett Packard, Inc. by $100,000 for a total not-to-exceed amount of $600,000 for purchases anticipated through March 31, 2020, related to department equipment replacements and support needs for the implementation of Vote Centers.

FUNDING: Countywide - varies by department.
Body
DISCUSSION / BACKGROUND
Information Technologies Department recommending the Board increase funding of the countywide contract #2172 (blanket purchase order BP20170250) with Hewlett Packard, Inc. by $100,000 for a total not-to-exceed amount of $600,000 for purchases anticipated through March 31, 2020 (expiration of contract).

On March 22, 2016, the Board of Supervisors approved the project to convert the County’s desktop PC-based infrastructure to a Virtual Desktop Infrastructure (VDI). In support of this project, the Board also waived competitive bidding requirements allowing Information Technologies to use an existing competitively bid contract for the purchase of all required software, hardware and services necessary to implement the project (Legistar 16-0141).
Contract 2172 (originally BP20170250) was initiated in November 2016 for $50,000 and subsequently increased in February (under Purchasing Agent authority) to $99,999 for purchases anticipated through June 30, 2017 for Hewlett Packard desktop and mobile clients in order to continue the transition of departments to the VDI infrastructure environment.

The blanket purchase order was later increased again in July 2017 by $400,000 for a total not-to-exceed amount of $500,000 for purchases anticipated through June 30, 2018 (Legistar 17-0591), to allow for the finalization of VDI implementation as well as to complete department-led initiatives. The Board approved at this time the extension of the term of the contract to March 31, 2020 to coincide with the expiration of the California Partipicating Addendum 7-15-...

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