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File #: 19-1452    Version: 1
Type: Agenda Item Status: Approved
File created: 7/23/2019 In control: Board of Supervisors
On agenda: 10/8/2019 Final action: 10/8/2019
Title: Human Resources Department recommending the Board adopt and authorize the Chair to sign Resolution 168-2019 to approve, due to an upward reclassification, the deletion of 1.0 FTE Administrative Assistant I/II position and the addition of 1.0 FTE Administrative Technician position in the Elections Department, where the competitive recruitment and selection process is being waived by the Director of Human Resources at the request of the appointing authority in accordance with Personnel Rule 507.1.1. FUNDING: Help America Vote Act Grant and General Fund.
Attachments: 1. A - Resolution 10-8-19, 2. B - Approved Blue Route 10-8-19, 3. C - Analysis Memo 10-8-19, 4. D - Budget Transfer, 5. Executed Resolution 168-2019
Related files: 19-0633
Title
Human Resources Department recommending the Board adopt and authorize the Chair to sign Resolution 168-2019 to approve, due to an upward reclassification, the deletion of 1.0 FTE Administrative Assistant I/II position and the addition of 1.0 FTE Administrative Technician position in the Elections Department, where the competitive recruitment and selection process is being waived by the Director of Human Resources at the request of the appointing authority in accordance with Personnel Rule 507.1.1.

FUNDING: Help America Vote Act Grant and General Fund.
Body
DISCUSSION / BACKGROUND
The Human Resources Department received a request in August 2019 from the Assistant Registrar of Voters to conduct a classification study of an Administrative Assistant I/II position (encumbered by Cynthia Morrison) as it was believed the incumbent was working out of class due to the Board of Supervisors adopting the Voters Choice Act on April 23, 2019. Human Resources initiated the classification study/analysis which included reviewing applicable class specs, reviewing the organizational structure, reviewing the duties and corresponding percentages of the position, and conducting interviews with the department head and the assistant department head.

It is the recommendation of Human Resources that this position (Administrative Assistant I/II 1.0 FTE) be reclassified upward to Administrative Technician (1.0 FTE).

· As stated, the upward reclassification resulted from a classification study. A memo outlining the classification study is attached.
· The retention of the incumbent in such position is approved by the appointing authority.
· In accordance with Personnel Rule 507.1.1:
(a) The competitive recruitment and selection process is being waived by the Director at the request of the appointing authority; and
(b) The incumbent meets the minimum qualifications of the new class.
· The salary is proposed to be set consistent with Personnel Rule 612.
· In accordance with Perso...

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