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File #: 19-1472    Version: 1
Type: Agenda Item Status: Approved
File created: 9/25/2019 In control: Board of Supervisors
On agenda: 10/15/2019 Final action: 10/15/2019
Title: Information Technologies Department recommending the Board: 1) Continue to waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exemptions from Competitive Bidding Process, section D; and 2) Authorize the continued use of State of California Department of General Services (DGS) 1-17-70-01A, Supplement 6, for the acquisition of desktop computers and related equipment; and 3) Authorize the Purchasing Agent to increase the countywide contract 2096 (blanket purchase order BP20180212) with Granite Financial Solutions, Inc. by $100,000 for a total not-to-exceed amount of $195,000 with no change in term through June 30, 2020. FUNDING: Countywide - varies by department.
Attachments: 1. A - Contract 2096, BP & Supplement 1 19-1472, 2. B - Contract 2096, Supplements 2-5 19-1472, 3. C - Contract 2096, Supplement 6 19-1472
Related files: 22-0681, 20-0434
Title
Information Technologies Department recommending the Board:
1) Continue to waive formal bid requirements in accordance with Purchasing Ordinance 3.12.160, Exemptions from Competitive Bidding Process, section D; and
2) Authorize the continued use of State of California Department of General Services (DGS) 1-17-70-01A, Supplement 6, for the acquisition of desktop computers and related equipment; and
3) Authorize the Purchasing Agent to increase the countywide contract 2096 (blanket purchase order BP20180212) with Granite Financial Solutions, Inc. by $100,000 for a total not-to-exceed amount of $195,000 with no change in term through June 30, 2020.

FUNDING: Countywide - varies by department.
Body
DISCUSSION / BACKGROUND
Information Technologies Department recommending the Board authorize increased funding for the countywide contract #2096 (blanket purchase order BP20180212) with Granite Financial Solutions, Inc. by $100,000 for a total not-to-exceed amount of $195,000 for purchases anticipated through June 30, 2020 (expiration of contract).

Countywide contract #2096 covers the purchase of Dell desktops and PC related items on an "as requested" basis in accordance with the State of California, Department of General Services contract #1-17-70-01A, Supplements 1-6.

The original agreement, effective 01/01/18, had a not-to-exceed (NTE) amount of $30,000. Previous change orders over the life of the contract have increased the NTE to a total of $95,000.

The Information Technologies Department currently has a request from the Sheriff's Office to provide desktop replacements for an estimated total of $35,000. The remainder of the current requested NTE increase will be used to fund various department purchases for failed or unsupported computers prior to Virtual Desktop Infrastructure (VDI) conversion, or in support of converting computers from Windows 7 to Windows 10. Official support for Windows 7 ceases on January 14, 2020.

Purchasing Ordinance 3.12....

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