Title
Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Authorize the Purchasing Agent to sign Facility Use Agreement 4373 between the County and the Marine Toys for Tots Foundation for use of the space at 299 Fair Lane, Placerville for a term between October 19, 2019 through December 31, 2019 for the purpose of storing and distributing donated Christmas gift items to less fortunate children throughout the community; and
2) Make a determination that use of the County’s property as described above provides a public benefit.
FUNDING: NA
Body
DISCUSSION / BACKGROUND
The mission of Marine Toys for Tots Foundation is to assist the U. S. Marine Corps in providing a tangible sign of hope to economically disadvantaged children at Christmas. The program collects new, unwrapped toys during October, November and December each year, and distributes those toys as Christmas gifts to less fortunate children in the community in which the campaign is conducted. Last year, the Foundation distributed 14,557 toys to 1,326 children locally.
The County was recently contacted by representatives of the Foundation seeking assistance in identifying a location for the toy storage due to the fact that the facility they had been using in prior years became unexpectedly unavailable to them.
299 Fair Lane (the now dormant Juvenile Hall) was identified as a viable solution for their program. That location was vacated in June of 2019 and is currently utilized for storage of surplus office items. The location would offer ample space and public access for the Foundation. The term of the agreement would span October 19, 2019 through December 31, 2019 and distribution to the public would occur on December 14 and 15. This is a no cost Facility Usage Agreement.
ALTERNATIVES
The Board could decline this Facility Usage Agreement and the Marine Toys for Tots Foundation will need to find another location for storage and distribution of donated items.
PRIOR BOARD ACTION
NA
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel, Court Administration (consulted)
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
The Facility Usage Agreement is zero cost and there is no change in Net County Cost. The Marine Toys for Tots Foundation shall be responsible for any damages or clean-up required.
CLERK OF THE BOARD FOLLOW UP ACTIONS
None
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Russ Fackrell, Facilities Division Manager