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File #: 19-1479    Version: 1
Type: Agenda Item Status: Approved
File created: 9/26/2019 In control: Board of Supervisors
On agenda: 10/15/2019 Final action: 10/15/2019
Title: Chief Administrative Office, Parks Division, recommending the following regarding the Latrobe Road Rail System Washout Repair Project: 1) Receive a presentation on four options and provide direction on an option for the repair project, with staff recommending approval of Option 4 (below); and 2) If Option 4 is approved, it is recommended the Board approve the attached budget amendment for Fiscal Year 2019-2020 in the amount of $132,674 allocating $39,674 in Federal Emergency Management Agency funding and $93,000 of local funds to the Chief Administrative Office, Parks and Trails Division, for work to be completed by the Department of Transportation. (Est. Time 15 Min.) FUNDING: Local and state discretionary funding initially (100%). Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement, with local funds coming from Parks Project Savings in the Accumulative Outlay Fund, SPTC JPA,...
Attachments: 1. A - Latrobe Washout Picture, 2. B - Latrobe Project Options, 3. C - Budget Amendment Form, 4. Public Comment Rcvd 10-15-19 BOS 10-15-19, 5. Executed Budget Transfer
Related files: 19-0228, 20-0598, 19-0998, 21-0496, 20-1132
Title
Chief Administrative Office, Parks Division, recommending the following regarding the Latrobe Road Rail System Washout Repair Project:
1) Receive a presentation on four options and provide direction on an option for the repair project, with staff recommending approval of Option 4 (below); and
2) If Option 4 is approved, it is recommended the Board approve the attached budget amendment for Fiscal Year 2019-2020 in the amount of $132,674 allocating $39,674 in Federal Emergency Management Agency funding and $93,000 of local funds to the Chief Administrative Office, Parks and Trails Division, for work to be completed by the Department of Transportation. (Est. Time 15 Min.)

FUNDING: Local and state discretionary funding initially (100%). Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement, with local funds coming from Parks Project Savings in the Accumulative Outlay Fund, SPTC JPA, and Ponderosa Quimby Fund; potential General Fund impact depending on option selected.
Body
DISCUSSION / BACKGROUND

The excessive rain events that occurred during early January 2017 resulted in damages to the existing rail system, embankment slopes, and track near Latrobe Road approximately 2,000 feet from the railroad crossing on Latrobe Creek Road. The damages resulted in a FEMA repair project referred to as “Latrobe Road Rail System Washout Repair Project” (ELELG20, DR4301, PW360). There are two primary components of this project: embankment repairs and drainage repairs.

Through an extensive engineering study of the storm damage site, the causes of failure and the proposed project repair were determined to be related to drainage performance. This information was documented through an Alternatives Analysis (also referred to as the “engineering study”) and was submitted to FEMA/CalOES for review and approval of the damage repair scope. In July 2019, it was determined ...

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