Title
Department of Transportation recommending the Board:
1) Make findings that the purchase of one (1) Larue Loader-Mount Portable Snow Blower is exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D;
2) Authorize the Purchasing Agent to utilize the Sourcewell, formally known as National Joint Powers Alliance, competitively bid contract 080818-JAL for the acquisition of one (1) Larue Loader-Mount Portable Snow Blower; and
3) Authorize the Purchasing Agent to sign a purchase order to the awarded Sourcewell vendor, Snoquip Inc. of West Sacramento, CA in the amount of $185,815.25 plus applicable fees and taxes (estimated at $13,471.61) for a one time purchase for one (1) Larue Loader-Mount Portable Snow Blower following Board approval.
FUNDING: County Service Area 3.
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DISCUSSION / BACKGROUND
The Department of Transportation, Maintenance and Operations Division (Transportation), finds it necessary to purchase one (1) Larue Loader-Mount Portable Snow Blower. This piece of equipment will be used in conjunction with a rental loader for snow removal services during the winter months in County Service Area 3. The Larue Loader-Mount Portable Snow Blower will be new to the Fleet; however, it is replacing snow blower #41-04 which is over fifty (50) years old and experienced multiple failures last winter. The equipment is currently on the approved FY 2019-20 Fixed Asset list for Community Development Services, Administration and Finance Division.
The County Purchasing Ordinance, Section 3.12.160, describes exceptions that may be made to the competitive bidding process. The purchase of the Larue Loader-Mount Portable Snow Blower fixed asset falls under (D) of this section, which requires that the item may be procured from a vendor that has a contract with another public agency; that the contract was awarded utilizing a competitive bidding process substantially the same as the County's; and that the item and terms of the transac...
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