Share to Facebook Share to Twitter Bookmark and Share
File #: 19-1308    Version:
Type: Agenda Item Status: Approved
File created: 8/26/2019 In control: Board of Supervisors
On agenda: 11/5/2019 Final action: 11/5/2019
Title: Chief Administrative Office, Facilities Division, recommending the Board: 1) Make findings that it is more economical and feasible to contract out in accordance with Chapter 3.13, Section 3.13.030 of the County Contracting Out Ordinance to contract out for janitorial services for a facility outside the main government center locations; 2) Authorize the Purchasing Agent to sign Agreement for Services 4292 with Pro-Line Cleaning Services, Inc., to provide janitorial services for the Public Safety Facility with a term of three years and a not-to-exceed amount of $297,860; 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4292, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management; and 4) Approve the attached budget transfer decreasing appropriations in the Sheriff's budget and increasing appropriations in Facilities in t...
Attachments: 1. A - Agreement 4292, 2. B - Budget transfer, 3. C - Revised Budget Transfer and Memo, 4. Executed Budget Transfer
Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Make findings that it is more economical and feasible to contract out in accordance with Chapter 3.13, Section 3.13.030 of the County Contracting Out Ordinance to contract out for janitorial services for a facility outside the main government center locations;
2) Authorize the Purchasing Agent to sign Agreement for Services 4292 with Pro-Line Cleaning Services, Inc., to provide janitorial services for the Public Safety Facility with a term of three years and a not-to-exceed amount of $297,860;
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4292, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management; and
4) Approve the attached budget transfer decreasing appropriations in the Sheriff's budget and increasing appropriations in Facilities in the amount of $75,000 in Fiscal Year 2019-20 for costs related to the monthly custodial and potential as-needed custodial services. (4/5 vote required to approve budget amendment) (Cont. 10/15/19, Item 4)

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Facilities Division solicited quotes for janitorial services at the County’s new Public Safety Facility. Due to the Sheriff Department’s comprehensive background check requirements the Division had limited vendor interest and Pro-Line Cleaning Services, Inc. provided the lowest quote.

The contract will provide basic routine janitorial services five days a week with an as-needed component to allow for carpet cleaning, window cleaning and other deep cleaning tasks over the contract term. Routine services for year one are $6,710 per month with slight increases in years two and three (year two $6,885 per month and year three $7,060 per month). The as-needed allowance is $50,000. The Division does not anticipate uti...

Click here for full text