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File #: 19-1339    Version: 1
Type: Agenda Item Status: Approved
File created: 9/3/2019 In control: Board of Supervisors
On agenda: 11/5/2019 Final action: 11/5/2019
Title: Chief Administrative Office, Facilities Division on behalf of the Sheriff's office, recommending the Board: 1) Ratify the Facilities Manager's signature on the hold over letter sent to the Placerville Masonic Center Association on May 23, 2019 exercising the hold over provision as stipulated in Section 21.3 of Contract 151 for the lease agreement with the Placerville Masonic Center Association Inc. for up to an additional forty-five (45) days, from September 1, 2019 through October 15, and 2) Authorize an increase of $20,000 to Contract 151 to cover expenses for an additional forty-five (45) days of rent payments, from September 1, 2019 through October 15, 2019. FUNDING: General Fund.
Attachments: 1. A - Contract 151 09-24-19, 2. B - Contract 151 Hold Over Letter 09-24-19
Related files: 08-1251
Title
Chief Administrative Office, Facilities Division on behalf of the Sheriff's office, recommending the Board:
1) Ratify the Facilities Manager's signature on the hold over letter sent to the Placerville Masonic Center Association on May 23, 2019 exercising the hold over provision as stipulated in Section 21.3 of Contract 151 for the lease agreement with the Placerville Masonic Center Association Inc. for up to an additional forty-five (45) days, from September 1, 2019 through October 15, and
2) Authorize an increase of $20,000 to Contract 151 to cover expenses for an additional forty-five (45) days of rent payments, from September 1, 2019 through October 15, 2019.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
El Dorado County Sheriff’s Detectives division has leased the Pierroz Road office space since September 1, 2008. Sheriff staff moved out of the building in mid-September and Facilities needed another 30 days to remove all County property and clean up the space prior to turnig it back over to the landlord. Lease Agreement 074-L1711 (FENIX #151) with the Placerville Masonic Center Association contains Section 21.3 Hold Over, which gives the Lessee the right to remain in the Premises on a month-to-month basis at the then base monthly rate in effect as of the last day of the Term for a period of up to twelve (12) months. Since the original Board approval of this lease agreement was for a term of September 1, 2016 through August 31, 2019, the Board is being asked to ratify the Facilities Manager's signature on the hold over letter extending the term through October 15, 2019.

In addition to extending the term via the Hold Over provision, funding needs to be added to the agreement in an estimated amount of $20,000 to cover costs for the additional forty-five (45) days. Funding is available in the Sheriff's budget to cover this expense.

ALTERNATIVES
N/A

PRIOR BOARD ACTION
08-1251: September 16, 2008; August 27, 2013; June 10, 2014; August 2, 2016
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