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File #: 19-1368    Version: 1
Type: Agenda Item Status: Approved
File created: 9/6/2019 In control: Board of Supervisors
On agenda: 11/5/2019 Final action: 11/5/2019
Title: Department of Transportation recommending the Board approve and authorize the Chair to sign Cooperative Agreement 03-0701 between the California Department of Transportation and County of El Dorado defining the roles, responsibilities, and cost contribution of each agency related to the Plans, Specifications, and Estimate phase of the U.S. 50/Pioneer Trail Intersection Safety Improvement Project, CIP 72379/36104026. FUNDING: Surface Transportation Block Grant Program (32%), Tahoe Regional Planning Agency Air Quality Mitigation Funds (4%), Congestion Mitigation and Air Quality Program funding (9%), and Highway Safety Improvement Program (55%).
Attachments: 1. A - Approved CRS, 2. B - Agreement, 3. C - Vicinity Map, 4. Executed Agreement 03-0701
Related files: 19-1140, 18-0616, 16-1264

Title

Department of Transportation recommending the Board approve and authorize the Chair to sign Cooperative Agreement 03-0701 between the California Department of Transportation and County of El Dorado defining the roles, responsibilities, and cost contribution of each agency related to the Plans, Specifications, and Estimate phase of the U.S. 50/Pioneer Trail Intersection Safety Improvement Project, CIP 72379/36104026.

 

FUNDING:  Surface Transportation Block Grant Program (32%), Tahoe Regional Planning Agency Air Quality Mitigation Funds (4%), Congestion Mitigation and Air Quality Program funding (9%), and Highway Safety Improvement Program (55%).

Body

DISCUSSION / BACKGROUND

The U.S. 50/Pioneer Trail Intersection Safety Improvement Project (Project) will replace the current signalized intersection with a roundabout or an improved signal system.  On August 6, 2019 (Legistar 19-1140, Item 26) the Board voted 4-0 to select a roundabout as the Board's preferred alternative for improving this intersection.  Since much of this Project will be constructed in State right of way, final approval of the type of intersection improvement will come from Caltrans in late 2019 or early 2020. 

 

Cooperative Agreement 03-0612, which was approved by the Board on September 12, 2017 (Item 12, Legistar 16-1264), defined the roles, responsibilities, and financial contributions of both the County and Caltrans for the Project Approval and Environmental Document phase.  At that time, it was determined that subsequent Cooperative Agreements would need to be established to formally define and approve funding as the Project progresses through subsequent phases.  With this item, Transportation is requesting Board approval of Cooperative Agreement 03-0701 (Agreement), which defines the Project’s Plans, Specifications, and Estimate phase (PS&E).  During the PS&E phase of the Project, final design and development of the plans, as well as relocation of utilities, will be completed.   Funding for the PS&E work performed under this Agreement will be from Surface Transportation Block Grant Program and Tahoe Regional Planning Agency Air Quality Mitigation Funds.

 

ALTERNATIVES

The Board could choose to not approve or authorize the Chair’s signature on the Agreement.  Transportation would then be ineligible to obtain the Congestion Mitigation and Air Quality (CMAQ) Program funding and unable to move forward with the Project.

 

PRIOR BOARD ACTION

See Discussion / Background Section above.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel and Risk Management have approved the Agreement.

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

The total cost for the project is $5.33 million. The cost for the Plans, Specifications, and Estimate phase of the project, for which the coorperative agreement is needed, is $564,780. Of this, $64,780 is local funding to be provided by TRPA Air Quality Mitigation funds. There is no change to Net County Cost associated with this item.  The Project is budgeted in Transportation’s 2018 Capital Improvement Program, which was approved by the Board on June 26, 2018, (Legistar 18-0616, Item 61). Funding is included in the FY 2019-20 adopted budget.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) The Clerk of the Board will obtain the Chair's signature on three (3) originals of the Agreement.

2) The Clerk of the Board will forward all originals of the Agreement to Transportation, Headington Engineering, attention John Kahling, for further processing.

 

STRATEGIC PLAN COMPONENT

Infrastructure, Public Safety

 

CONTACT

Rafael Martinez, Director

Department of Transportation