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File #: 19-1499    Version: 1
Type: Agenda Item Status: Approved
File created: 10/2/2019 In control: Board of Supervisors
On agenda: 11/5/2019 Final action: 11/5/2019
Title: Department of Transportation recommending the Board approve the following: 1) Award Bid 20-292-016 for the purchase of Washoe Sand to the sole qualified bidder, Cinderlite Trucking Corporation of Carson City, NV; 2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $120,000 plus applicable sales tax and fees for a thirty-six (36) month period following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Road Fund - Discretionary.
Attachments: 1. A - 20-292-016 Washoe Sand

Title

Department of Transportation recommending the Board approve the following:

1) Award Bid 20-292-016 for the purchase of Washoe Sand to the sole qualified bidder, Cinderlite Trucking Corporation of Carson City, NV;

2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $120,000 plus applicable sales tax and fees for a thirty-six (36) month period following Board approval; and

3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

 

FUNDING: Road Fund - Discretionary.

Body

DISCUSSION / BACKGROUND

At the request of the Department of Transportation, the Procurement and Contracts Division issued an Invitation to Bid 20-292-016 for Washoe Sand. Washoe Sand is used on Tahoe Basin roadways for improved traction due to snow and ice during the winter seasons.

 

Ten (10) Bid Notification Letters were mailed, six (6) to local vendors. One (1) qualified response was received, none from local vendors.

 

ALTERNATIVES

Without Washoe Sand, there would be increased risk and expense for traveling hazards incurred on County roadways, as well as increased difficulty and expense in meeting the current regulatory permitting conditions and pollution control standards within the Tahoe Basin.

 

PRIOR BOARD ACTION

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Chief Administrative Office, Central Services Division

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

Funding is available within the FY 2019-20 Department of Transportation Road Maintenance budget.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Good Governance

 

CONTACT

Rafael Martinez, Director, Department of Transportation

Michele Weimer, Purchasing Agent