Share to Facebook Share to Twitter Bookmark and Share
File #: 19-1620    Version: 1
Type: Agenda Item Status: Approved
File created: 10/22/2019 In control: Board of Supervisors
On agenda: 11/5/2019 Final action: 11/5/2019
Title: Recorder-Clerk recommending the Board approve and authorize the Recorder-Clerk to execute the Termination Agreement for Contract 3155 with SouthTech Systems, Inc., regarding document recording and management system services, effective upon execution. FUNDING: Recorder-Clerk Special Revenue Funds.
Attachments: 1. A - 19-1620 Blue Route, 2. B - 19-1620 SouthTech Termination Agreement
Related files: 18-0246

Title

Recorder-Clerk recommending the Board approve and authorize the Recorder-Clerk to execute the Termination Agreement for Contract 3155 with SouthTech Systems, Inc., regarding document recording and management system services, effective upon execution.

 

FUNDING:  Recorder-Clerk Special Revenue Funds.

Body

DISCUSSION / BACKGROUND

At-Pac was acquired by SouthTech Systems, Inc. (SouthTech) in April 2017 and informed the County that they would only continue to support the At-Pac Criis System until the end of 2018. 

 

On March 6, 2018, the Board authorized the previous Recorder-Clerk to negotiate a three (3) year Agreement for Services with SouthTech to replace the department's Document Recording and Clerk Management System (Legistar 18-0246, 3/6/2018).

 

SouthTech was acquired by Granicus, LLC effective November 9, 2018.  At this time, both parties desire to mutually terminate the Agreement and all obligations, liabilities, and benefits set forth in the Agreement.  Termination of Agreement #3155 does not impact the County's other existing contracts with Granicus, and the County will continue to utilize the At-Pac Criis System as needed.

 

ALTERNATIVES

N/A.

 

PRIOR BOARD ACTION

Legistar Item 18-0246, 3/6/2018

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel and IT.

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

No funds were expended under this contract.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Return two executed copies of the Termination Agreement to the Recorder-Clerk.

 

STRATEGIC PLAN COMPONENT

Good Governance.

 

CONTACT

Janelle Horne, Recorder-Clerk