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File #: 19-1609    Version: 1
Type: Agenda Item Status: Approved
File created: 10/18/2019 In control: Board of Supervisors
On agenda: 11/19/2019 Final action: 11/19/2019
Title: Elections Department recommending the Board: 1) Approve and authorize the Board Chair to execute assignment Amendment 3956 with Granicus, LLC (formerly SouthTech Systems) for a perpetual software license hosting fee and support and maintenance for Disclosure Docs 700 Conflict of Interest Filings, for the annual payment amount of $10,174; and 2) Approve and authorize the attached budget amendment to rebudget $10,174 in FY 2019-20 for the appropriation from 2018-19 that was not spent, decreasing General Fund Contingency and increasing Elections Department Software Maintenance and Support to allow for payment of the FY 2018-19 invoice in addition to the FY 2019-20 invoice. (4/5 Vote required to approve the budget amendment) FUNDING: General Fund.
Attachments: 1. A - Original Agreement 11-19-19, 2. B - Original Blue Route 11-19-19, 3. C - Budget Transfer 11-19-19, 4. D - Amended Agreement 11-19-19, 5. Executed Budget Transfer
Related files: 18-0454, 21-0509
Title
Elections Department recommending the Board:
1) Approve and authorize the Board Chair to execute assignment Amendment 3956 with Granicus, LLC (formerly SouthTech Systems) for a perpetual software license hosting fee and support and maintenance for Disclosure Docs 700 Conflict of Interest Filings, for the annual payment amount of $10,174; and
2) Approve and authorize the attached budget amendment to rebudget $10,174 in FY 2019-20 for the appropriation from 2018-19 that was not spent, decreasing General Fund Contingency and increasing Elections Department Software Maintenance and Support to allow for payment of the FY 2018-19 invoice in addition to the FY 2019-20 invoice. (4/5 Vote required to approve the budget amendment)

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Board is being asked to approve the current perpetual software license agree hosting fee and support and maintenance agreement #3956, Disclosure Docs 700 Filings, for on-going software support for the remainder of FY 2019-20 and FY 2020-21. The Elections Department advises and seeks approval from the Board annually to continue this agreement. Funding is included in FY 2019-20 year budget to accommodate on-going license and maintenance requirements.
Granicus, LLC, provides for the Statement of Economic Interest filers to file and submit required forms electronically on an annual basis. The Elections Department began using the DisclosureDocs Management Suite and eDisclosure system modules in 2017 for the electronic filing of County personnel and Special District Conflict of Interest 700 forms as required by the Fair Political Practices Commission (FPPC).

The Elections Department went to the Board of Supervisors on 04/03/2018, Legistar #18-0454, for authorization to pay for the services of Contract #3956 in FY 2018-19, however the invoice was not received until the current FY 2019-20. Therefore the Elections Department is asking for payment of this in FY 2019-20 along with the curr...

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