Title
The Chief Administrative Office, Parks Division, recommends that the Parks and Recreation Commission (PRC) receive an overview regarding PRC agenda items. This overview will include how Commissioners should request an agenda item on the agenda, agenda packets, what Commissioners can expect from agenda items, and what staff can expect from Commissioner requested items. (Est. Time: 30 Min.)
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
The Chief Administrative Office, Parks Division, recommends that the Parks and Recreation Commission (PRC) receive an overview regarding PRC agenda items. This overview will include how Commissioners should request an agenda item, what will be included in agenda packets, what Commissioners can expect from agenda items, and what staff can expect from Commissioners.
Requesting Agenda Items: Commissioners can request that specific items that pertain to the Commission be added to the upcoming agenda by completing a Parks and Recreation Commission Agenda Item Request Form. All requests must be submitted thirteen (13) working days prior to the meeting date. If the request is not received timely, the agenda item will get pushed to the next regularly scheduled meeting. Please ensure that the request form is complete and all applicable attachments are included with the request form upon submission. Please email these requests directly to Vickie Sanders, Parks Manager with a carbon copy (cc) to Chelsea Edman, Department Analyst.
Agenda Packets: Per the Brown Act, staff is required to have the agenda posted seventy-two (72) hours before the meeting. The agenda is posted online and a hard copy is posted near the Board Chambers. When the agenda is posted, a "GovDelivery" email is sent to notify subscribers that the agenda is available. While Commissioners shall review the agenda and all attachments prior to the meeting, a hard copy of these documents will be provided to Commissioners on the meeting date for their reference. If you would ...
Click here for full text