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File #: 19-1751    Version: 1
Type: Agenda Item Status: Approved
File created: 11/18/2019 In control: Board of Supervisors
On agenda: 12/10/2019 Final action: 12/10/2019
Title: Human Resources Department recommending the Board: 1) Approve and adopt Board of Supervisors Policy E-6 - Volunteer Policy (Attachment A); and 2) Grant the Director of Human Resources the authority to make any minor or technical changes necessary to documents relating to this Volunteer Policy (Attachments B-G in this item and any others that may be created in the future), with County Counsel and Risk Management approval. FUNDING: N/A
Attachments: 1. A - Volunteer Policy 12-10-19, 2. B - Safety Orientation Checklist - Volunteers 12-10-19, 3. C - Volunteer Agreement and Release 12-10-19, 4. D - Volunteer Application 12-10-19, 5. E - Volunteer Assignment Description 12-10-19, 6. F - Volunteer Exit Form 12-10-19, 7. G - Volunteer Resources and Required Training-Forms 12-10-19
Title
Human Resources Department recommending the Board:
1) Approve and adopt Board of Supervisors Policy E-6 - Volunteer Policy (Attachment A); and
2) Grant the Director of Human Resources the authority to make any minor or technical changes necessary to documents relating to this Volunteer Policy (Attachments B-G in this item and any others that may be created in the future), with County Counsel and Risk Management approval.

FUNDING: N/A
Body
DISCUSSION / BACKGROUND

Currently, there is no County-wide policy outlining responsibilities for utilizing individuals in a volunteer capacity. While some departments have their own internal processes related to volunteers, there is no overall policy that protects both the volunteer and the County.

While the intent of the Volunteer Policy is not to replace existing services delivered by County employees, the County understands the invaluable service volunteers offer the County, and this policy will serve to mitigate the risk of utilizing volunteers while at the same time protecting volunteers, employees, and County services. Three key points of this policy are listed below:

1. With limited exceptions granted by the Director of Human Resources (consistent with Board of Supervisors Policy E-4, Pre-Employment Background Check, all volunteers shall participate in a criminal background screening. This serves to protect our most vulnerable populations who may have routine interactions with volunteers acting on the County’s behalf.
2. All volunteer assignments lasting more than 30 days or 100 hours in a calendar year will be required to take training courses assigned by both the applicable department and Human Resources. These courses include the state mandated Anti-Harassment Prevention training that is compliant with SB 1343.
3. Human Resources has created a number of resources to help departments and volunteers. Upon assignments, volunteers will be provided a Volunteer Packet which contains information about the job d...

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