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File #: 19-1057    Version: 1
Type: Agenda Item Status: Approved
File created: 7/1/2019 In control: Board of Supervisors
On agenda: 12/10/2019 Final action: 12/10/2019
Title: Department of Transportation recommending the Board: 1) Approve and authorize the Chair to sign a Budget Transfer adjusting the Fleet and Code Enforcement budgets for Fiscal Year 2019-20 to accommodate three (3) replacement additions and one (1) new vehicle; 2) Authorize the Purchasing Agent to utilize the State of California competitively bid contract 1-18-23-23A, 1-18-23-20D and 1-18-23-23D, for the acquisition of one (1) Ford Transit, one (1) Chevrolet Equinox, one (1) Chevrolet Colorado, and one (1) Chevrolet Traverse for the Department of Transportation, Fleet Services Unit; 3) Authorize the Purchasing Agent to sign a purchase order to the awarded state vendor, Elk Grove Auto/Winner Chevrolet of Elk Grove, CA. in the amount of $78,221.44 plus applicable delivery, fees and taxes (estimated at $6,147.33) for a one time purchase for one (1) Chevrolet Equinox, one (1) Chevrolet Colorado and one (1) Chevrolet Traverse following Board approval; 4) Authorize the Purchasing Agent to sig...
Attachments: 1. A - Budget Transfer, 2. B - Chevy Traverse AWD Quote, 3. C - Ford Transit AWD Quote, 4. D - Chevy Colorado 4x4 Quote, 5. E - Chevy Equinox AWD Quote, 6. F - Counsel Approval & Contract 1-18-23-23, 7. G - Counsel Approval & Contract 1-18-23-20, 8. H - Traverse CMA, 9. I - Transit CMA, 10. J - Colorado CMA, 11. K - Equinox CMA, 12. Executed Budget Transfer
Related files: 14-0613
Title
Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign a Budget Transfer adjusting the Fleet and Code Enforcement budgets for Fiscal Year 2019-20 to accommodate three (3) replacement additions and one (1) new vehicle;
2) Authorize the Purchasing Agent to utilize the State of California competitively bid contract 1-18-23-23A, 1-18-23-20D and 1-18-23-23D, for the acquisition of one (1) Ford Transit, one (1) Chevrolet Equinox, one (1) Chevrolet Colorado, and one (1) Chevrolet Traverse for the Department of Transportation, Fleet Services Unit;
3) Authorize the Purchasing Agent to sign a purchase order to the awarded state vendor, Elk Grove Auto/Winner Chevrolet of Elk Grove, CA. in the amount of $78,221.44 plus applicable delivery, fees and taxes (estimated at $6,147.33) for a one time purchase for one (1) Chevrolet Equinox, one (1) Chevrolet Colorado and one (1) Chevrolet Traverse following Board approval;
4) Authorize the Purchasing Agent to sign a purchase order to the awarded state vendor, Downtown Ford of Sacramento, CA. in the amount of $35,251.00 plus applicable delivery, fees and taxes (estimated at $2,664.45) for a one time purchase for one (1) Ford Transit following Board approval; and
5) Make findings that these purchases are exempt from competitive bidding in accordance with Purchasing Ordinance 3.1.16, Section D. (4/5 Vote required to approve the budget amendment)

FUNDING: Fleet Internal Service Fund.
Body
DISCUSSION / BACKGROUND
Budgeted appropriations for Fixed Assets: Vehicles in Fleet Operations needs to be increased by $129,000.00 to allow for the purchase of three (3) replacement additions and one (1) new additional Fleet vehicle. This is offset by a decrease in Capitalized Equipment in Fleet Operation in the amount of $129,000.00. Budgeted appropriations for Appropriation for Contingency needs to be increased by $35,000.00 to allow for the transfer in from Code Enforcement to fund the purchase, o...

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