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File #: 19-1494    Version: 1
Type: Agenda Item Status: Approved
File created: 10/1/2019 In control: Board of Supervisors
On agenda: 12/10/2019 Final action: 12/10/2019
Title: Chief Administrative Office, Parks Division, recommending the Board take the following actions to address the sanitation issues on the Rubicon Trail: 1) Approve the acceptance of the following donations with gratitude: a) $4,000 from the Rock Zombies, 4 by 4 Club; b) $5,030 from Steaks n Stories (Tim & Heidi Green); c) $13,543 from Marlin and Christine Czajkowski; d) $5,000 from the Rubicon Trail Foundation; and e) F550 truck from Sacramento Municipal Utility District; and 2) Authorize Vickie Sanders, Parks Manager, to sign the attached donation agreement provided by Sacramento Municipal Utility District to accept the Ford F550 truck; 3) Approve the addition of (1) Ford F550 Pumper Truck and (1) Septic Pumper Trailer to the Board-approved Fiscal Year 2019-20 fixed asset list; 4) Approve the attached budget transfer recognizing donations as revenue, increasing appropriations to fund the improvements to the truck, and carry over the funding for the pumper trailer from FY 2018-19; and 5...
Attachments: 1. A - WFO AGMT 4436, 2. B - Pumper Truck & Trailer Budget Transfer, 3. C - SMUD F550 Donation Agmt, 4. D - Blue Route for SMUD Donation, 5. E - Blue Route for WFO Agmt 4436, 6. Executed Budget Transfer
Related files: 12-1031, 19-1092, 14-1291, 18-1891, 20-0243, 20-0612

Title

Chief Administrative Office, Parks Division, recommending the Board take the following actions to address the sanitation issues on the Rubicon Trail:

1) Approve the acceptance of the following donations with gratitude:

a) $4,000 from the Rock Zombies, 4 by 4 Club;

b) $5,030 from Steaks n Stories (Tim & Heidi Green);

c) $13,543 from Marlin and Christine Czajkowski;

d) $5,000 from the Rubicon Trail Foundation; and

e) F550 truck from Sacramento Municipal Utility District; and

2) Authorize Vickie Sanders, Parks Manager, to sign the attached donation agreement provided by Sacramento Municipal Utility District to accept the Ford F550 truck;

3) Approve the addition of (1) Ford F550 Pumper Truck and (1) Septic Pumper Trailer to the Board-approved Fiscal Year 2019-20 fixed asset list;

4) Approve the attached budget transfer recognizing donations as revenue, increasing appropriations to fund the improvements to the truck, and carry over the funding for the pumper trailer from FY 2018-19; and

5) Approve the carry-over of (1) Septic Pumper Trailer fixed asset to the Board-approved fixed asset list for Fiscal Year 2019-20.

 

FUNDING:  Donations and State Off-Highway Vehicle (Green Sticker).

Body

DISCUSSION / BACKGROUND

On August 27, 2019, the Board authorized the Parks Manager to accept donations on behalf of the County for the Rubicon Trail (Legistar #19-1092). Since that date, many donations have come forward and due to the number of donations staff would like to recognize the organizations and individuals for their generosity. These donations will go towards building a Ford F550 pumper truck. A budget transfer has been attached to recognize donations as revenue and increases appropriations to fund the improvements on the truck. This budget transfer reflects the donations received to date and anticipates the amount of donations to still be received as revenue in fiscal year 19/20.

 

The donations will go towards building a Ford F550 pumper truck that has been donated by Sacramento Municipal Utility District (SMUD).  The truck will be used as the base of the fabrication. SMUD has provided the attached donation agreement to the County in order to transfer the vehicle to the El Dorado County Parks Division.

 

The Parks Division is currently in the process of executing a contract with a vendor, WFO Concepts, for a six month term and a maximum contractual obligation of $70,000 to provide fabrication services to construct a pumper truck for the Rubicon Trail. The contract is within purchasing agent approval authority but has been attached to this item for informational purposes.

 

WFO Concepts has specialized skills required to fabricate a pumper truck for the use on the Rubicon.  This vendor has built the Jeep used by the County for maintenance purposes and has built the pumper trailer which will be used as the backup method for waste disposal.

 

On April 2, 2019, the Board approved a budget transfer for fiscal year 18/19 in the amount of $25,000 for the purchase of a pumper trailer through WFO Concepts (Legistar #18-1891). The vendor began fabrication of the trailer after the approval of this item and the issuance of a purchase order; however, the trailer has not yet been completed. The attached budget transfer will carry over the funding for the pumper trailer from fiscal year 18/19 to fiscal year 19/20.

 

ALTERNATIVES

The Board could choose not to approve the budget transfer. This option risks a violation from the State Water Quality Control Board and possible closure of the trail. 

 

PRIOR BOARD ACTION

12-1031 Rubicon easement

14-1291 Water Board CAO

18-1891 Pumper Trailer

19-1092 Pumper Truck Donations

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Auditor-Controller's Office

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

There is no fiscal impact with the donations. Any County expenses related to the donations, or plan to service the restrooms, will come back to the Board for consideration and approval.

 

The cost of the $25,000 trailer would be funded through the State Off-Highway Vehicle funds, with no impact to the General Fund. This funding was previously approved by the Board on April 2, 2019. The approval of this budget transfer will carry over this funding.

 

The potential financial impact of a violation of the sanitation plan is $10,000 per day fine.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Provide copies of the signed budget transfer to Vickie Sanders.

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Vickie Sanders, Parks Manager

Creighton Avila, Deputy Chief Administrative Officer