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File #: 19-1549    Version: 1
Type: Agenda Item Status: Approved
File created: 10/10/2019 In control: Board of Supervisors
On agenda: 12/10/2019 Final action: 12/10/2019
Title: Planning and Building Department recommending the Board approve the following agreements for on-call land use planning services for Commercial Cannabis: 1) Make findings that it is more feasible and economical to engage outside consultants to assist the County with Commercial Cannabis current planning and land use entitlement services on an as needed basis in accordance with Section 3.13.030 - Procedure of Chapter 3.13 (Contracting out) of Title 3 (Revenue and Finance), in the County Code of Ordinances; 2) Award Request for Proposal 19-961-082 for the provision of on-call commercial cannabis current planning activities and land use entitlement services, to Helix Environmental and MIG, which will be used and paid by commercial cannabis applicants; 3) Authorize the Planning and Building Department to negotiate a 3-year Agreement for Services with Helix Environmental in an amount not to exceed $200,000; 4) Authorize the Planning and Building Department to negotiate a 3-year Agreement f...
Attachments: 1. A - Helix Environmental Planning, Inc. - Draft Agreement, 2. B - MIG, Inc. - Draft Agreement, 3. C - Budget Transfer, 4. Executed Budget Transfer, 5. Executed Agreement 4600
Title
Planning and Building Department recommending the Board approve the following agreements for on-call land use planning services for Commercial Cannabis:
1) Make findings that it is more feasible and economical to engage outside consultants to assist the County with Commercial Cannabis current planning and land use entitlement services on an as needed basis in accordance with Section 3.13.030 - Procedure of Chapter 3.13 (Contracting out) of Title 3 (Revenue and Finance), in the County Code of Ordinances;
2) Award Request for Proposal 19-961-082 for the provision of on-call commercial cannabis current planning activities and land use entitlement services, to Helix Environmental and MIG, which will be used and paid by commercial cannabis applicants;
3) Authorize the Planning and Building Department to negotiate a 3-year Agreement for Services with Helix Environmental in an amount not to exceed $200,000;
4) Authorize the Planning and Building Department to negotiate a 3-year Agreement for Services with MIG in an amount not to exceed $200,000;
5) Authorize the Purchasing Agent to execute said Agreements, contingent upon County Counsel and Risk Management review, including minor revisions as required; and
6) Authorize the Chair to execute an amendment to the Fiscal Year 2019-20 Adopted Budget, increasing expenses and revenues by $100,000 for the first year of the Agreement and budgeting cannabis fee revenue sufficient to cover the first year cost (4/5 vote required).

FUNDING: Commercial Cannabis fees.
Body
DISCUSSION / BACKGROUND
The Planning and Building Department is facing the challenge of various new duties assignments, policies, ordinances, and regulations, resulting in an increased workload. In addition, the Department has acquired the Vacation Home Rental (VHR) function from the Treasurer Tax Collector. This includes all land use, permitting and enforcement activities (except first response handled by El Dorado County Sheriff’...

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