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Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Amendment 2 to Agreement for Services 93 (045-S1810) with Susan Stoeffler, MFT, for the provision of therapeutic counseling and related services which extends the term by fourteen months for a new term of June 13, 2017 through February 28, 2021, effective upon execution, with no change to the maximum obligation of $140,000;
2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract for services provided under this Agreement because the County has neither the licensed staff nor facilities to perform said services; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 93 (045-S1810), including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 37% Federal, 20% State, 38% Realignment, and 5% General Fund.
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DISCUSSION / BACKGROUND:
Pursuant to Welfare and Institutions Code Section 16501-16508, HHSA’s Child Welfare Services Program (CWS) is required to provide services to promote family reunification for children and families. Such services are designed to promote the well-being of children by ensuring safety, achieving permanency, and strengthening families to successfully care for their children.
HHSA maintains agreements with multiple vendors for the provision of therapeutic counseling and related services to ensure that clients can be referred by their caseworker on an “as needed” basis to receive necessary, and in some cases, court-mandated services from the most appropriate and conveniently located vendor. Choice of vendor is based upon the specific needs of each individual HHSA client.
In accordance with Board of Supervisors Procurement Policy C-17, Section 7.11, the contractor selection process for service contracts in excess of $100,000 must include a review of the scope of services and contractor’s professional qualifications by a group of individuals (including at least one representative from outside the department requesting the services) qualified to judge the contractor’s ability to perform the services. HHSA has documentation on file that such a review was performed for Agreement #93 (045-S1810) with Susan Stoeffler, MFT.
Amendment 1 (File ID: 19-0487, No. 12) to this Agreement 93 with Susan Stoeffler, MFT, approved by the Board on May 21, 2019, increased the maximum obligation from $65,477 to $140,000. This was necessary as it was forecasted that the utilization of the vendor would increase before the end of the Agreement term and the Agreement would run out of funds. However, the increased utilization did not occur, therefore, Amendment 2 extends the term fourteen months to allow CWS to utilize the remaining funds on the Agreement.
ALTERNATIVES:
Disapproval of Amendment 2 to Agreement for Services 93 (045-S1810) will limit availability of appropriately licensed and trained therapeutic counselors, could result in difficulty meeting the needs of the community, and may disrupt continuity of care for clients currently receiving services from this vendor.
PRIOR BOARD ACTION:
1) 05/21/19, 19-0487, HHSA AMDT I, #93 (045-S1810) Susan Stoeffler, MFT
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Approved by County Counsel, Human Resources, and Risk Management.
CAO RECOMMENDATION:
It is recommended that the Board approve this item.
FINANCIAL IMPACT:
The average cost for services under this Agreement is $32,000 per year. Sufficient appropriations were included in the FY 2019-20 budget, and will be included in future budgets for the term of the Agreement.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Obtain signature of Chair on two (2) originals of Amendment 2, Agreement for Services #93 (045-S1810).
2) Return one (1) fully executed Amendment 2 to the HHSA Contracts Unit at 3057 Briw Road.
STRATEGIC PLAN COMPONENT:
County of El Dorado Strategic Plan Goal: Healthy Communities - Improved health, well-being and self-sufficiency of El Dorado County communities, residents and visitors.
CONTACT
Don Semon, Director