Title
Department of Transportation recommending the Board:
1) Adopt the 2019 Capital Improvement Program Book as presented in Attachment B.
2) Authorize the addition of two new projects to the 2019 CIP Book:
a) Cameron Park Drive Widening - Toronto Road to Sudbury Road (CIP 72144 / 36105065);
b) Camino Frontage Road - Pondorado Extension (CIP 72383 / 36105064); and
3) Approve and authorize the Chair to sign a budget transfer request to accommodate the proposed changes to the Capital Improvements Program budget for Fiscal Year 2019/2020. (4/5 vote required) (Est. Time: 10 Min.)
FUNDING: Various Federal, State, and Local funding sources.
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BACKGROUND/DISCUSSION
The Capital Improvement Program (CIP) is the long-range plan for all individual capital improvement projects, including cost estimates, schedules, and funding sources. It provides strategic direction for capital projects over a current year, 5-, 10-, and 20-year horizon. The CIP is used by the Department of Transportation (Transportation) as a planning tool and is updated annually as new information becomes available regarding Board priorities, funding sources, project cost estimates, and timing.
In order to ensure that traffic generated by growth consistent with the General Plan does not exceed available roadway capacity, the County is required to implement General Plan Policy TC-Xb and Implementation Measures TC-A and TC-B. General Plan Policy TC-Xb and Implementation Measure TC-A require the County to prepare an annual CIP for the West Slope Road/Bridge Program specifying expenditures for roadway improvements within the next 10 years.
General Plan Policy TC-Xb and Implementation Measure TC-A also require a Major CIP and Traffic Impact Mitigation (TIM) Fee Program update every five years, concurrent with the major review of the General Plan, specifying expenditures for roadway improvements within the next 20 years. The last Major Update to the TIM Fee Program and the CIP was adopted by the Board of Supervisors on December 6, 2016 (Item 46). On August 22, 2019, the Planning Commission approved the Finding of Consistency of the 2019 Annual CIP with the General Plan (Attachment C).
Attachment D provides a table listing projects with changes to construction start date or changes in cost of over $100,000. The 2019 CIP Book will incorporate changes to existing projects and include new proposed projects as described in the Discussion section of the Board Memo (Attachment A).
The proposed 2019 CIP Book includes the following five programs:
• West Slope Road/Bridge CIP
• Tahoe Environmental Improvement Program (EIP)
• Airport CIP
• Transportation Facilities Improvement Program (TFIP)
• Capital Overlay and Rehabilitation Program (CORP)
Attachment A describes each program proposed for inclusion in the 2019 CIP Book. A list of projects completed between 2001 and 2018 is included in Attachment E.
To accommodate the proposed changes to the CIP Book, CIP budget needs to be amended as follows:
Budgeted revenues in the CIP budget need to be increased in ST: RSTP 182.6D1 by $3,700, increased in ST: RSTP 182.6G by $537,128, increased in ST: RSTP 182.6H by $365,892, increased in ST: RSTP 182.9 by $1,606, increased in ST: Disaster Relief by $230,647, increased in ST: Caltrans by $458,321, increased in FED: Highway Bridges by $6,381,456, increased in FED: Hazard Elimination by $55,410, decreased in FED: CMAQ by $600,325, increased in FED: Surface Trans Program by $743,191, decreased in FED: FEMA by $110,876, increased in FED: FHWA Highway Admin by $416,200, increased in FED: Other by $39,000, increased in Charges for Service by $309,469, increased in Tahoe Regional Planning Agency (TRPA) by $10,885, increased in Interfund Transfer - Parks by $8,469, increased in Misc Revenue by $383,016, increased in Operating Transfers In (from SMUD Special Revenue Fund) by $97,000, decreased in Operating Transfers In (from Tribe Funds) by $5,425,910, increased in Operating Transfers In - Silva Valley TIM by $596,869, decreased in Operating Transfers In - County TIM by $468,092, decreased in Operating Transfers In - Highway 50 TIM by $251,970, and increased in Operating Transfers in - EDH RIF by $254,457.
Budgeted appropriations in the CIP budget need to be increased in Professional and Specialized Services by $4,185,310, decreased in Construction and Engineering Contracts by $482,312, increased in Rights of Way by $508,800, and decreased in Contingency by $176,255.
Additionally, to balance the Operating and Interfund Transfers, the following changes also need to be made:
Budgeted appropriations in the Parks Budget need to be increased in Interfund Transfers by $8,469, offset by an increase to Operating Transfers In in the amount of $8,469. Budgeted appropriations in the Henningsen Lotus Park Trust Fund need to be increased in Operating Transfers Out by $8,469, offset by a decrease to Contingency in the amount of $8,469.
Budgeted appropriations in the ED SMUD Cooperative Agreement Org need to be increased in Operating Transfers Out by $97,000, offset by a decrease to Contingency in the amount of $97,000.
Budgeted appropriations in the Tribe Special Revenue Fund need to be decreased in Operating Transfers Out by $5,425,910, offset by an increase to Contingency in the amount of $5,425,910.
Budgeted appropriations in the TIM - Silva Valley Special Revenue Fund need to be increased in Operating Transfers Out by $596,869, offset by a decrease to Contingency in the amount of $596,869.
Budgeted appropriations in the TIM - County Zones 1-7 Special Revenue Fund need to be decreased in Operating Transfers Out by $468,092, offset by an increase to Contingency in the amount of $468,092.
Budgeted appropriations in the TIM - Highway 50 Special Revenue Fund need to be decreased in Operating Transfers Out by $251,970, offset by an increase to Contingency in the amount of $251,970.
Budgeted appropriations in the TIM - El Dorado Hills Zone 8 Special Revenue Fund need to be increased in Operating Transfers Out by $254,457, offset by a decrease to Contingency in the amount of $254,457.
ALTERNATIVES
The Board could choose to not adopt the 2019 CIP Book, which would result in a violation of General Plan Policy TC-Xb(A). Additionally, Transportation would not have a 2019/20 work plan. The Board could choose to make changes in the 2019 CIP, and extend the 2018 CIP, which would result in a delay in implementing Transportation’s 2019/20 work plan.
OTHER DEPARTMENT/AGENCY INVOLVEMENT
Chief Administrative Office, CDS Administration and Finance
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
Funding for projects in the 2019 CIP Book comes from various Federal, State, and Local funding sources, and is currently included in the Fiscal Year 2019-20 Budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
The CIP is a vital part of the Infrastructure component of the County Strategic Plan. Adequate infrastructure is necessary for the Economic Development component and a requirement of the County General Plan, and safe roads are a crucial factor in the Public Safety component of the County Strategic Plan.
CONTACT
Rafael Martinez, Director
Department of Transportation