Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Declare one (1) Parklet as surplus in accordance with the procedures outlined in the County's Purchasing Ordinance, Chapter 3.12 and Section 3.12.220 thereof; and
2) Authorize the Purchasing Agent to execute the attached agreement for the donation of the Parklet to the City of Placerville.
FUNDING: N/A
Body
DISCUSSION/BACKGROUND
On March 3, 2017, the Board authorized the Health and Human Services Agency, Public Health Division to create a Parklet in the City of Placerville as part of the “Healthy Living Parklet Design Competition” with Legistar item 16-1204. The Parklet was constructed at a cost of $10,000, using funds awarded by the Health Officer’s Association of California along with donations of time and materials from individuals and businesses in the community. It was installed in Placerville on March 18, 2019 as a demonstration project with the intention of removing it after October 2019.
The future of the Parklet was intentionally left open, to be determined after the end of the demonstration period. The Health and Human Services Agency, Public Health Division has determined that the Parklet is no longer needed for department use and that its installation was a benefit to the Main Street Placerville community and visitors, and is requesting to donate it, along with all attached elements (e.g., solar panels, planter, art), as a surplus item to the City of Placerville. The City of Placerville intends that the Parklet will be used in a manner that is beneficial to the public good.
Were the donation not to occur, the Health and Human Services Agency would be required to transport and store the Parklet during this and future winter seasons for the remainder of its useful life. Donation to the City of Placerville will enable continued use of the Parklet without the need for additional contract negotiations between the City and County.
In accordance with the Purchasing Ordinance as noted in Section 3.12.220 of the El Dorado County Code of Ordinances, upon the recommendation of the purchasing agent that specific items of property belonging to the County and found by the Board of Supervisors not to be required or adequate for County use, the Board of Supervisors may make available to government organizations those items of surplus personal property. The transfer of personal property to such government organizations shall be made in accordance with Government Code sections 25365(a) and pursuant to a written agreement.
The donation of the Parklet to the City of Placerville will enable to City to maintain the Parklet, fund repairs in the event of damage, make improvements consistent with the décor of Historic Downtown Placerville, and have the authority to discard it when it has reached the end of its useful life.
ALTERNATIVES
The Board could choose not to donate the Parklet, and the Purchasing Agent would dispose of the surplus property by direct sale or auction.
PRIOR BOARD ACTION
03/07/2017 Legistar Item 16-1204 version 2 - Authorize Construction of Parklet
12/12/2016 Legistar Item 16-1204 version 1 - Presentation and delegation of authority to accept donations for the Parklet.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Health and Human Services Agency, Public Health Division
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
By donating the item, the county would not see any revenue from the direct sale or auction of the Parklet. Donation of the Parklet would reduce any future costs to the County for moving or maintaining the Parklet.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Michele Weimer, Purchasing Agent