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File #: 19-1789    Version: 1
Type: Agenda Item Status: Approved
File created: 11/25/2019 In control: Board of Supervisors
On agenda: 12/17/2019 Final action: 12/17/2019
Title: Human Resources Department, Risk Management Division, recommending the Board: 1) Make findings that it is more economical and feasible to contract out for insurance certificate collection and monitoring services in accordance with Ordinance 3.12.030; 2) Approve and authorize the continuation of perpetual agreement 448 with CSAC Excess Insurance Authority, Inc. for the provision of CSAC-EIA’s contract with Ebix for insurance certificate collection and monitoring services for the term January 1, 2020 - December 31, 2023; 3) Approve the adjusted the fees to reflect the annual change in the Consumer Price Index as submitted by Ebix, Inc.; and 4) Authorize the Purchasing Agent to sign the new agreement 4527 with Ebix, Inc. for the term of January 1, 2020 - December 31, 2023 for a not to exceed amount of $36,400. FUNDING: Risk Management - Risk Liability Fund.
Attachments: 1. A - CSAC EIA Agreement, 2. B - Ebix Agreement, 3. C - Blue Route
Related files: 12-1497
Title
Human Resources Department, Risk Management Division, recommending the Board:
1) Make findings that it is more economical and feasible to contract out for insurance certificate collection and monitoring services in accordance with Ordinance 3.12.030;
2) Approve and authorize the continuation of perpetual agreement 448 with CSAC Excess Insurance Authority, Inc. for the provision of CSAC-EIA’s contract with Ebix for insurance certificate collection and monitoring services for the term January 1, 2020 - December 31, 2023;
3) Approve the adjusted the fees to reflect the annual change in the Consumer Price Index as submitted by Ebix, Inc.; and
4) Authorize the Purchasing Agent to sign the new agreement 4527 with Ebix, Inc. for the term of January 1, 2020 - December 31, 2023 for a not to exceed amount of $36,400.

FUNDING: Risk Management - Risk Liability Fund.
Body
DISCUSSION / BACKGROUND
In accordance with Board Policy Number C-17, departments are required to obtain authorization from the Board of Supervisors to utilize any contract that does not have a stated contract term on an annual basis. The Human Resources Department, Risk Management Division, has a Board approved contract with CSAC Excess Insurance Authority Inc. (Contract 448) which does not have a stated contract term. In addition, the contractual relationship with the EIA has changed. While the County will continue to contract with CSAC EIA for pricing, the County will also enter into an agreement with Ebix directly for invoicing and payment purposes.

In the past, as a member of the CSAC EIA, El Dorado County was able to utilize the Ebix services listed in the service agreement between the EIA and Ebix. As such, the EIA would invoice the County directly on behalf of Ebix. The new contractual relationship between CSAC EIA and Ebix will allow for Ebix to invoice the County directly, removing the EIA from this process. In order to facilitate this change El Dorado County and Ebix must sign an agr...

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